Accounts Payable Specialist

Clark Construction Management•Mississauga, ON

49d•CA$58,000 - CA$80,000•Onsite

About The Position

We are a growing construction group of companies with operations spanning construction management, equipment, real estate and related services. As we continue to expand, we are adding to our finance team and looking for a motivated Accounts Payable Specialist to join us in Mississauga. This is a hands-on, high-impact role that sits at the heart of our financial operations. The Accounts Payable Specialist will own the full AP cycle across multiple entities, work directly with project teams, trades and vendors, and play a key role in keeping our business running smoothly. If you thrive in a fast-paced environment, are detail-oriented and take pride in accuracy and ownership, we want to hear from you.

Requirements

Post-secondary education in Accounting/ Business/ Finance along with 3 – 5 years of hands-on AP or general accounting experience.
Strong knowledge of AP processes, vendor management, and month-end procedures.
Strong attention to detail and commitment to accuracy
Ability to manage high invoice volumes and competing priorities in a fast-paced environment
Proficiency with QuickBooks
Strong working knowledge of Microsoft Excel, Word, Outlook, Teams
Strong communication and vendor relationship skills
Highly organized with a process-driven mindset
Ability to work independently and take full ownership of responsibilities

Nice To Haves

Experience in the construction industry or a multi-entity environment
Experience with Jonas Premier or similar construction accounting software
Experience with holdback invoicing and trade payment processes
Knowledge of T5018 subcontractor reporting requirements

Responsibilities

Collect, verify, and process vendor and trade invoices across multiple entities
Post and manage AP invoices in QuickBooks Online for associated companies
Monitor AP email inboxes daily and respond to vendor inquiries in a timely manner
Download and process utility bills and other recurring invoices
Monitor approval statuses for purchase orders and AP invoices
Reconcile vendor and trade statements to ensure accuracy
Research and resolve invoice discrepancies
Collect, verify, post, and reconcile Visa/corporate card statements
Collect, verify, and post employee monthly expense reports
Prepare and process vendor payment runs in accordance with payment terms
Review and monitor AP aging reports to ensure invoices are paid within terms and escalate overdue items as needed
Assist with year-end audit preparation and provide supporting documentation as required
Set up and maintain vendor/trade profiles across all company systems
Collect vendor banking information and update records in the company's online banking platform
Maintain organized and accurate vendor files across all entities
Generate and distribute monthly recurring invoices for associated companies.
Assist with routine billing cycles to ensure timely and accurate invoice issuance.
Ensure all PO and AP invoice approvals are complete prior to month-end close
Post recurring journal entries
Reconcile intercompany GL accounts
Compile annual T5018 subcontractor payment data from accounting software.
Maintain organized and up-to-date vendor files across all companies
Support year-end close across all entities by ensuring AP records, vendor files and outstanding balances are complete, reconciled and ready for external review
Additional duties as the role evolves and the business grows