Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

6d•$20 - $23•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing and distributing all accounts payable transactions to support operations across multiple campuses. This includes processing invoices, reimbursements, refunds, credits, and other related transactions using various payment methods. The position ensures accurate and timely payment of payables while adhering to all relevant policies and regulations. The role demands exceptional service delivery to both internal and external stakeholders.

Requirements

Experience in accounts payable
Proficiency in accounting software
Skill in managing vendor invoices and communication
Proficient in Microsoft Office, especially Excel
Strong administrative support skills
Competency in filing, scanning, and computer skills
Attention to detail

Nice To Haves

2+ years of experience in Accounts Payable
Associate's degree

Responsibilities

Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related transactions in the Enterprise Resource Planning (ERP) software.
Consider sensitive payment terms, rebates, or discount opportunities based on payment timing.
Identify and address issues requiring additional intervention promptly.
Compile and distribute mailed payments accurately and in a timely manner.
Enforce compliance with all applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements have the necessary documentation and approvals.
Maintain supplier file processes to ensure correct invoices and payments to suppliers, locations, and through the appropriate payment method.
Manage a database for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate and updated weekly.
Respond to inquiries and requests for assistance professionally and promptly.
Educate and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment statuses.
Assist with monthly and year-end activities, including completion of 1099 filings.
Identify and pursue unclaimed funds for the organization.
Maintain accessible records to support compliance with financial processes and regulations.
Collaborate with other departments to support the organization's and Supply Chain missions, ensuring outstanding customer service.