Accounts Payable Specialist

Workwear Outfitters•Nashville, TN

9d•Onsite

About The Position

Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. Workwear Outfitters is based in Nashville, Tennessee and we employ more than 5,800 people in facilities spanning the globe. The Workwear Outfitters family includes trusted brands such as Red Kap®, Bulwark®, Image Authority®, Kodiak®, Terra®, Liberty®, Work Authority®, Workrite® Fire Service, Chef Designs®, Horace Small®, Criticore®, and OOBE®. The company is also the exclusive licensee for Dickies® apparel in the B2B channel. Our Purpose: We champion and empower workers who make our world work better. The Accounts Payable Specialist will be responsible for managing and processing invoices using D365, ensuring accuracy, meeting deadlines, and operating as a liaison between WWOF and outsourcing partners. This role is also responsible for the oversight of 3-way invoice matching, posting journal entries, and General Ledger coding.

Requirements

Bachelor or Associates degree in accounting or related field preferred (NOT required) or a minimum of 5 years or more of related professional experience.
Strong organizational skills and attention to detail are a must.
Communicates verbally and/or in writing with vendors, coworkers and other WWOF employees to verify, inform, clarify, and request information, and answer vendor account or process-related questions.
PC skills in Microsoft environment, including database, spreadsheet, word processing, and presentation capabilities.
Self-starter, able to handle multiple tasks in a dynamic, team environment while maintaining the highest level of individual accountability.
Highly organized & achievement oriented.

Responsibilities

Managing and processing invoices using D365, ensuring accuracy and meeting deadlines.
Operating as a liaison between WWOF and outsourcing partners.
Oversight of 3-way invoice matching, posting journal entries, and General Ledger coding.
Researching vendor invoice inquiries – determining receipt and status of invoices within the D365 AP system, mainframe and Chain Drive system.
Collaborating with various departments to resolve invoices for payment.
Managing work queues – managing individual and team queues for AP inquiries submitted by Corporate and facility staff using standard business communication channels and customer relationship management technology.
Providing guidance on vendor activities – requesting correction of master data vendor records, changes to payment details and disbursement events.
Analyzing/interpreting data, identifying trends, problems, and presenting solutions in support of vendor and internal inquiries.
Ensuring the accurate and timely processing of special handling transactions.
Seeking out new ideas, methods, concepts and best practices to improve the overall efficiency of the payable’s operations.
Reviewing Vendor statements for inaccuracies and missing invoices/payments.
Meeting stated deadlines while delivering quality results.
Ability to gather data from multiple sources, organize, prioritize, and manage data.