Accounts Payable Specialist

Gachina Landscape Management•Menlo Park, CA

14d•Onsite

About The Position

Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately. Company Priorities: Develop and Maintain a Strong Team Gachina Customer Service Standards Gachina Quality Standards.

Requirements

Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
Ability to manage a large volume of transactions with accuracy.
Strong customer service
Verbal and written communications
Internal and external Customer Interaction
Professional demeanor and appearance
Responsive, flexible, positive attitude, initiative, and collaborates with the team.
Strong problem resolution, prioritize work, and exercise discretion.
Productive with efficient use of workday and management of workload
Accomplished verbal, written and reading comprehension.
Familiarity and/or proficiency with Telephone/Voicemail Technology and computers – iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)
Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
Organized and self-motivated – schedule work, meet deadlines and associated follow ups.
Lead by example - positive attitude, initiative, team oriented, and strong role model
Communicate priorities, follow-up to ensure quality and hold team members accountable.
Regularly required to use hands and fingers to handle, feel and operate computer, phone, and other tools as needed.

Nice To Haves

A degree in accounting three years of experience is preferred.

Responsibilities

Audit Aspire purchase receipts.
Receive and review overhead/Corporate departments' purchase orders.
Verify invoices and assign expense accounts.
Follow up on missing purchase orders for the vendor bills.
Process vendor payments (ACH/checks/online payment).
Vendor account statements reconciliation.
Cost allocation reporting for Fueling and Wireless Vendors.
Manage corporate credit cards for authorized users.
Perform accounting-related tasks as assigned.
Purchase Order Review and receive purchase orders.
Review and Approve employee expense/reimbursement.
Monitoring PO and Employee Expense record
Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
Review records for accuracy of expense accounts assignment (Branch/Department/Service)
Process vendor payments via ACH/Checks/Online payment on schedule.
Reconcile monthly vendor statements.
Resolve discrepancies on invoices and statements.
File and maintain paid vendor bills.
Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
Setup Expense Categories
Monthly bank statement reconciliation
GL accounts reconciliation
Year-end 1099 forms preparation and filing
Support month-end close
Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.