Accounts Payable Specialist

Aston Carter•Brea, CA

10d•$25 - $28•Onsite

About The Position

As a trusted provider of truck bodies and fleet solutions, we understand that operational success begins with strong financial processes. We are seeking an Accounts Payable Specialist to join our accounting team and support the efficient management of vendor invoices, payments, and account reconciliations. The ideal candidate will bring strong attention to detail, excellent organizational skills, and a commitment to accuracy in a deadline-driven manufacturing environment. This role focuses on full-cycle accounts payable, including processing a high volume of invoices, maintaining accurate vendor records, and ensuring timely payments to vendors and employees. The Accounts Payable Specialist works closely with a small finance team to support daily operations, improve payment processes, and uphold strong internal controls in a fast-paced, industrial office environment.

Requirements

2+ years of experience in full-cycle accounts payable
Ability to process 200+ invoices weekly
Experience with 3-way matching
Prior knowledge in ERP systems

Responsibilities

Process a high volume of invoices each week, including purchase order invoices, and ensure accurate and timely entry into the ERP system and Excel.
Manage the full accounts payable cycle from invoice receipt and verification through to payment, including matching purchase orders, invoices, and receipts (three-way matching).
Maintain precise and up-to-date records of all vendor payments, purchase orders, invoices, and statements.
Monitor and ensure tax-related liabilities associated with payables are paid on time.
Research, review, and approve new vendors and set up new vendor accounts in the accounting system.
Collaborate with all facilities to resolve accounts payable issues and discrepancies promptly.
Verify vendor accounts by reconciling monthly statements and related transactions, and follow up on any variances.
Reconcile processed work by verifying entries and comparing system reports to ensure balances are accurate.
Maintain historical accounts payable records in an organized and accessible manner.
Support employee reimbursement by verifying expense reports and preparing paychecks or payments as needed.
Schedule and process payments to vendors, ensuring payments are issued on time and that outstanding credits are appropriately applied.
Respond promptly and professionally to vendor inquiries regarding payments, statements, and account status.
Handle reward program verification, uploads, and updates related to accounts payable activities.
Assist with accounts related to telephone and internet services, including reviewing invoices and ensuring timely payment.
Continuously identify and implement improvements to the payment and invoice processing workflow.
On the first day, review invoices and enter data into Excel and the ERP system (Business Central) under guidance.
Support the accounts payable specialist and overall team in meeting the goal of processing approximately 600 invoices per week across the team.