Accounts Payable Specialist

Ruppert Landscape - Corporate • Laytonsville, MD

18d • $26 - $29 • Onsite

About The Position

As an Accounts Payable Specialist, you’ll support the day-to-day operations of the AP function by ensuring the accurate and timely processing of invoices, payments, reconciliations, and vendor inquiries. This role partners closely with branch teams, vendors, and internal departments to maintain efficient workflows, deliver excellent customer service, and support the company’s financial operations. The A/P specialist plays an important role in maintaining accuracy, resolving issues, and contributing to process improvements within the A/P department.

Requirements

• Bachelor’s Degree in Accounting, Finance or Business Administration.
• 3-5 years of Accounts Payable, invoice processing, or accounting support experience preferred.
• Strong computer proficiency, including Microsoft Office Suite and intermediate Excel/spreadsheet skills; experience with JD Edwards or similar ERP/accounting systems preferred
• Strong understanding of A/P processes, invoice workflows, reconciliations, and data entry procedures.
• Strong written and verbal communication skills with the ability to work effectively with vendors, branch teams, and internal departments.
• High attention to detail with strong organizational, analytical, and problem-solving skills and the ability to manage multiple priorities.
• Customer-service mindset with the ability to work both independently and collaboratively in a fast-paced environment.
• Ability to adapt to interruptions, reprioritize tasks as needed, and consistently meet deadlines with accuracy.
• Experience working in a high-volume, multi-location environment.
• Strong ability to work independently and problem solve.
• Positive attitude, strong work ethic, initiative, and commitment to teamwork and maintaining professional business relationships.

Responsibilities

• Support daily Accounts Payable operations by ensuring accurate and timely processing of invoices, payments, reconciliations, and related transactions
• Process vendor invoices from receipt through posting, including invoice verification, data entry, and issue resolution as needed
• Perform operational tasks including branch checkbook reconciliations, invoice posting, and cash disbursement activities
• Support the broader Accounting Department by adhering to month-end close timelines.
• Resolve internal and external customer inquiries/request for information
• Maintain accurate records, documentation, and tracking related to invoices, vendor communications, and A/P activities
• Assist with resolving invoice discrepancies, improving workflows, and supporting departmental projects
• Work collaboratively with the A/P team and other departments to meet deadlines and accomplish departmental goals
• Maintain compliance with company policies, accounting procedures, and confidentiality standards
• Perform other duties as assigned

Benefits

• Competitive compensation package based on experience and qualifications
• Hands-on learning from day one with ongoing opportunities to learn, grow, and build your career
• Paid time off and holidays to help you maintain a healthy work-life balance
• Medical, dental, and vision insurance plans, plus flexible spending accounts (FSAs) to help cover healthcare and dependent care expenses
• 401(k) retirement savings plan with company match
• Employee Assistance Program (EAP) with confidential support for personal, financial, and wellness needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level