Accounts Payable Specialist

RS&H•Jacksonville, FL

2d•Hybrid

About The Position

We are seeking an Accounts Payable Specialist to join our hybrid Finance & Accounting team in Jacksonville, FL. The role provides operational administration and compliance support for the company’s travel, expense, and corporate card programs. It requires strong attention to detail, advanced Excel skills, experience with expense and travel processes, and the ability to independently resolve moderately complex issues while knowing when to escalate. This position is ideal for an experienced AP professional who brings strong judgment, and a continuous‑improvement mindset.

Requirements

High school diploma or equivalent
5-7 years of experience in travel and expense, administration, accounts payable, or a related accounting/finance role, or a combination of education and experience
Strong knowledge of accounts payable processes, internal controls, and payment workflows
Advanced proficiency in Microsoft Excel and working knowledge of financial systems/ERPs
Familiarity with digital tools used in AP processes with working knowledge of automation or system-driven workflows and AI solutions.
Familiarity with travel booking platforms and expense management systems
Strong organizational, prioritization, and problem‑solving skills
Ability to work independently on moderately complex issues and exercise sound judgment
Effective written and verbal communication skills with the ability to build strong internal relationships

Nice To Haves

Bachelor’s degree in accounting, Finance, or Business
Experience with Concur or similar platform
Experience supporting corporate travel programs
Experience auditing expense reports and identifying compliance issues
Background in process improvement or operational efficiency initiatives

Responsibilities

Audit expense vouchers and travel‑related transactions, including those processed through third-party systems
Identify expense exceptions, trends, or potential compliance risks and escalate findings to Accounts Payable leadership for review and resolution
Communicate with employees regarding corrections, missing information, and policy guidance
Support administration of the corporate and virtual card programs, including user setup, maintenance, and monitoring of activity for policy adherence
Coordinate with travel partners, booking platforms, and card providers to assist with issue resolution and operational support
Serve as point of contact for employee questions related to travel procedures, expense reporting, and corporate or virtual card usage
Prepare and process Employee Reimbursements in accordance with established schedules and controls
Assist with month‑end close, including accruals and reporting
Support data imports into accounting systems, including validation, reconciliation, and issue resolution
Contribute to process improvement initiatives, documentation, and training materials
Perform additional responsibilities as assigned to support departmental goals