Accounts Payable Specialist

Aston Carter•Windom, MN

10d•$24 - $26•Onsite

About The Position

Match and enter accounts payable invoices accurately and timely. Process non-purchase order invoices, ensuring products were approved and received before coding to the correct general ledger accounts. Process purchase order accrual invoices, verify pricing accuracy, and work with purchasing and receiving to resolve discrepancies. Review vendor statements, accounts payable aging reports, and accrual reports. Follow up with vendors and employees to resolve outstanding items and discrepancies. Prepare weekly accounts payable check runs, including gathering invoices and reconciling against accounts payable aging reports for Accounting Manager review. Prepare quick checks for accounts receivable overpayments as needed. Compile and reconcile monthly prepaid and accrual schedules. Maintain monthly use tax documentation and reporting. Manage spreadsheets related to maintenance, fuel, trade shows, and other company expenses. Review, reconcile, and code credit card charges to the appropriate general ledger accounts. Assist with reconciliations and audit support. Set up new vendors after obtaining vendor information forms and W-9 documentation. Ensure vendor 1099 information is entered accurately and prepare annual 1099 forms. Provide administrative support by answering phones, filing documents, maintaining records, handling mail, and running company errands. Provide cross-functional support in areas such as accounts receivable, purchasing, internal IT issues, and global shop support.

Requirements

3+ years of accounts payable experience or a Bachelor's Degree in Accounting or Finance.
Experience supporting month-end processes and coding invoices.
Proficiency in processing non-purchase order invoices and understanding of debits and credits.

Nice To Haves

1+ year of 1099 processing experience.
1+ year of accounts receivable experience

Responsibilities

Match and enter accounts payable invoices accurately and timely.
Process non-purchase order invoices, ensuring products were approved and received before coding to the correct general ledger accounts.
Process purchase order accrual invoices, verify pricing accuracy, and work with purchasing and receiving to resolve discrepancies.
Review vendor statements, accounts payable aging reports, and accrual reports.
Follow up with vendors and employees to resolve outstanding items and discrepancies.
Prepare weekly accounts payable check runs, including gathering invoices and reconciling against accounts payable aging reports for Accounting Manager review.
Prepare quick checks for accounts receivable overpayments as needed.
Compile and reconcile monthly prepaid and accrual schedules.
Maintain monthly use tax documentation and reporting.
Manage spreadsheets related to maintenance, fuel, trade shows, and other company expenses.
Review, reconcile, and code credit card charges to the appropriate general ledger accounts.
Assist with reconciliations and audit support.
Set up new vendors after obtaining vendor information forms and W-9 documentation.
Ensure vendor 1099 information is entered accurately and prepare annual 1099 forms.
Provide administrative support by answering phones, filing documents, maintaining records, handling mail, and running company errands.
Provide cross-functional support in areas such as accounts receivable, purchasing, internal IT issues, and global shop support.