Accounts Payable Specialist - Overhead

Freixenet Mionetto Usa•White Plains, NY

1d•Onsite

About The Position

We’re looking for a passionate, growth-oriented team player to join our team! The AP Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle invoice processing for overhead and A&P invoices, recurring invoices, and tax payments, and attending to AP inquiries and reconciliations. The AP Specialist must be a well-organized team player, and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system. We are an energetic company seeking a passionate individual who will embrace change, find efficiencies, and offer enhanced solutions.

Requirements

BA/BS degree preferred
2-5 years experience in Accounts Payable/Accounting
Expertise in SAP (or equivalent ERP) and/or Concur is a plus
Excellent organizational/project management skills
Excellent communication skills and written skills
Proficiency in Microsoft Excel, PowerPoint and Word

Responsibilities

Serve as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for overhead, A&P and tax type invoices for the organization
Review, validate and assign appropriate GL expense coding for overhead, A&P, recurring, and tax-related invoices
Generate and maintain accurate AP reports for management review
Manage AP email inbox as well as receiving and opening of incoming mail
Respond to vendor inquiries, reconcile vendor statements, research and correct discrepancies; reconcile any irregularities in receipts
Reconcile statements for overseas suppliers
Assist with payment runs and month end close activities
Support vendor master maintenance, including bank account verification for payment changes
Maintain files and documentation accurately, in accordance with company policy
Provide support/assist during internal & external audits
Develop process efficiencies surrounding all AP functions
Support the process of issuing 1099’s on an annual basis
Generate reports for use by senior management, ensuring accuracy and timeliness
Perform and assist with special projects as needed
Provide backup and coverage for the wider AP and AR team as needed