Accounts Payable Specialist/Office Manager

Cardinal Glass Industries•Tomah, WI

13h•$55,000 - $55,000•Onsite

About The Position

Hours for this position will be Monday-Friday, 7:30am-4:00pm. $55,000/year SN Roles and Responsibilities: Accounts Payable: Process vendor invoices and expense reports accurately and on time. Match purchase orders to invoices and resolve any inconsistencies. Collaborate with internal teams to clarify invoice details and payment terms. Develop a rapport with our Corporate AP Team and internal trainers. Prepare ACH for new vendors. Assist with month-end and year-end closing activities related to accounts payable. Reconcile vendor statements and respond promptly to vendor inquiries. Identify opportunities for process improvements and support system enhancements. Collaborate with Procurement, Receiving, and other internal departments to ensure alignment and accuracy across purchasing and payment workflows. Monitor aging reports and outstanding balances, escalating issues as needed to avoid delays or penalties. Manage vendor relationships including direct communication. Manage internal expense reports and petty cash transactions. Manage the AP email account and forward to appropriate personnel. Office Manager: Answer phones and greet visitors Prepare for meetings and customer visits Maintain and manage office equipment Maintain office supplies through procurement and inventory. Flexibility to prioritize office needs Qualified candidates should have experience in AP or an accounting environment. Exceptional multitasking and attention to detail is essential to the success of this position along with the ability to handle confidential information with discretion. Proficiency in Microsoft Office is preferred. Additional qualifications include excellent organizational skills, strong communication skills and a demonstrated capacity to manage multiple priorities accurately in a fast-paced setting. Candidates need to exhibit a positive attitude, a customer-service-focused mindset, and the ability to manage time effectively. What we offer: Cardinal IG Tomah offers its employees a competitive and comprehensive compensation and benefits package focusing on your physical, financial, and emotional health to include the following: Health, Dental and Vision options Health Savings and Flexible Spending Accounts Company-paid life insurance Company-paid short-term and long-term disability Eligible for monthly profit sharing Pre-tax 401K and post-tax (Roth) 401K options 9 paid holidays per year Paid Time Off (PTO) Ability to grow and advance within Cardinal Glass Industries An environment that upholds our five pillars: Safety, Teamwork, Excellence, Positive Attitude, Customer Focused Training and leader development programs Community Involvement Our Location: Our Tomah, WI plant is home to approximately 500 employees. This facility supplies insulating glass units with innovative functional quality to customers throughout the United States. Working at Cardinal Insulating Glass, Tomah (TOIG) means being a member of an extended family where simplicity and honesty are part of everyday life and where culture is based on integrity, openness and autonomy. At Cardinal IG Tomah, employees share the pillars of safety, teamwork, excellence, positive attitude, and customer focus. Our employees’ interface with computer automated, high-tech machinery and equipment to produce high quality insulating glass units. Tomah, Wisconsin is a wonderful place to live. Tomah is about 45 miles from La Crosse, WI and 90 miles from Madison, WI. If you enjoy outdoor activities there are many opportunities, such as hiking, cycling, hunting, fishing, ATVing and boating. The town hosts many events annually and is most known for Tractor Pull and Cranfest. Visit the Tomah Chamber site https://tomahwisconsin.com/ for more information on local events and other information.

Requirements

Experience in AP or an accounting environment.
Exceptional multitasking and attention to detail is essential to the success of this position along with the ability to handle confidential information with discretion.
Excellent organizational skills
Strong communication skills
Demonstrated capacity to manage multiple priorities accurately in a fast-paced setting.
Candidates need to exhibit a positive attitude, a customer-service-focused mindset, and the ability to manage time effectively.

Nice To Haves

Proficiency in Microsoft Office is preferred.

Responsibilities

Process vendor invoices and expense reports accurately and on time.
Match purchase orders to invoices and resolve any inconsistencies.
Collaborate with internal teams to clarify invoice details and payment terms.
Develop a rapport with our Corporate AP Team and internal trainers.
Prepare ACH for new vendors.
Assist with month-end and year-end closing activities related to accounts payable.
Reconcile vendor statements and respond promptly to vendor inquiries.
Identify opportunities for process improvements and support system enhancements.
Collaborate with Procurement, Receiving, and other internal departments to ensure alignment and accuracy across purchasing and payment workflows.
Monitor aging reports and outstanding balances, escalating issues as needed to avoid delays or penalties.
Manage vendor relationships including direct communication.
Manage internal expense reports and petty cash transactions.
Manage the AP email account and forward to appropriate personnel.
Answer phones and greet visitors
Prepare for meetings and customer visits
Maintain and manage office equipment
Maintain office supplies through procurement and inventory.
Flexibility to prioritize office needs

Benefits

Health, Dental and Vision options
Health Savings and Flexible Spending Accounts
Company-paid life insurance
Company-paid short-term and long-term disability
Eligible for monthly profit sharing
Pre-tax 401K and post-tax (Roth) 401K options
9 paid holidays per year
Paid Time Off (PTO)
Ability to grow and advance within Cardinal Glass Industries
An environment that upholds our five pillars: Safety, Teamwork, Excellence, Positive Attitude, Customer Focused
Training and leader development programs
Community Involvement