Accounts Payable Specialist Lead

Flexcon•Spencer, MA

16h

About The Position

The Accounts Payable (AP) Specialist Lead is responsible for overseeing and leading the accounts payable function, ensuring accurate and timely processing of vendor invoices, payments, and expense reporting in compliance with company policies. This role combines hands-on AP responsibilities with leadership duties, serving as a mentor and resource for the AP team. The AP Specialist Lead will collaborate cross-functionally to ensure strong vendor relationships, optimize cash management, and drive process improvements across the procure-to-pay cycle.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
5+ years of experience in accounts payable, with at least 2 years in a senior or lead role
Proficiency in ERP systems (Oracle preferred) and strong knowledge of AP processes
Strong understanding of accounting principles and AP best practices
Excellent organizational, analytical, and communication skills
Proven ability to lead and mentor a team
High attention to detail and accuracy
Ability to manage multiple priorities and deadlines in a fast-paced environment

Nice To Haves

Experience in process improvement or automation initiatives
Knowledge of procurement-to-pay (P2P) processes
Experience with vendor management and contract terms

Responsibilities

Oversee the processing of vendor invoices, ensuring accuracy, proper coding, and timely entry into the system
Submit payment cycles, including checks, ACH, and wire transfers, ensuring adherence to payment terms
Review and approve invoices and expense reports
Perform account reconciliations, including vendor statements, and resolve discrepancies
Ensure compliance with company policies, internal controls, and approval workflows
Serve as the primary point of contact for the AP team, providing guidance, training, and support
Act as a subject matter expert for escalated AP issues and complex transactions
Support team development through coaching
Monitor AP metrics such as invoice cycle time, aging, and payment accuracy
Prepare reports on AP performance, cash disbursements, and liabilities
Support month-end and year-end close processes
Assist with audit requests and documentation for internal and external audits
Build and maintain strong relationships with vendors to ensure timely and accurate payments
Address vendor inquiries and resolve disputes efficiently
Partner with procurement and operations teams to ensure alignment on purchasing and payment processes
Ensure proper vendor setup, including compliance with tax documentation (e.g., W-9, 1099 reporting)
Identify and implement opportunities to streamline AP workflows and improve efficiency
Support or lead AP-related system implementations, upgrades, or automation initiatives
Ensure adherence to company policies, accounting standards, and regulatory requirements
Maintain strong internal controls to mitigate risk and prevent fraud
Other duties consistent with the general nature and focus of the position and/or the goals and objectives of the department may be assigned