Accounts Payable Lead

Marion Independent School District•Des Moines, IA

1d•Onsite

About The Position

TITLE: Accounts Payable Lead QUALIFICATIONS: Associate's or Bachelor's Degree in Accounting, Finance, Business Administration or related field (or equivalent experience) Strong knowledge of accounts payable Proficient in account software, financial reporting and Microsoft Office Applications Strong attention to detail and ability to manage multiple tasks and deadlines. REPORTS TO: Business Manager PERFORMANCE RESPONSIBILITIES: Review, verify, and process incoming invoices for accuracy and compliance with organizational policies, ensuring timely processing of all invoices and payables. Create, monitor and close purchase orders in the financial software. Add and maintain vendor records within the financial software. Manage the issuance and tracking of 1099 forms; ensure proper vendors classification and distribution in accordance with IRS deadlines. Communicate with vendors regarding payment status, required documentation and compliance matters. Contact vendors regarding outstanding checks and either reissue or report the unclaimed property to the state of residence. Maintain and process biannual nonpublic transportation claims in compliance with state and Department of Education guidelines. Prepare and process quarterly foster care claims in compliance with state and Department of Education guidelines. Assign textbooks and preschool fees within the system in accordance with district guidelines and timelines. Utilize the InTouch system to manage, update, and reconcile fees, fines, and payments across all district buildings. Generate and distribute monthly reminders to parents/guardians regarding outstanding student fees, fines and negative lunch balances. Prepare and review grant-related financial documentation to ensure accuracy, compliance with regulations, and adherence to funding guidelines, while collaborating with internal teams and external partners. Oversee collection activities by coordinating with the Credit Bureau of Iowa on delinquent accounts, ensuring accurate and compliant handling of outstanding fees and fines. Maintain and prepare documentation of Board approved district fundraisers, includings necessary audit reporting and adjustments. Provide support with Absence Management as needed. Provide support with ArbiterPay as needed. Assist the Business Manager in preparing financial statements and reports. Support annual audits and required reporting. Collaborate as part of a team to provide responsive, high-quality customer service to a variety of stakeholders. Perform other duties as assigned. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc. WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Noise level ranges from quiet to loud. Work may be indoors and/or outdoors. Work may be in non-air-conditioned rooms. Tobacco and alcohol-free environment. Fast-paced atmosphere with constant contact with students, staff, or the public. The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

Requirements

Associate's or Bachelor's Degree in Accounting, Finance, Business Administration or related field (or equivalent experience)
Strong knowledge of accounts payable
Proficient in account software, financial reporting and Microsoft Office Applications
Strong attention to detail and ability to manage multiple tasks and deadlines.

Responsibilities

Review, verify, and process incoming invoices for accuracy and compliance with organizational policies, ensuring timely processing of all invoices and payables.
Create, monitor and close purchase orders in the financial software.
Add and maintain vendor records within the financial software.
Manage the issuance and tracking of 1099 forms; ensure proper vendors classification and distribution in accordance with IRS deadlines.
Communicate with vendors regarding payment status, required documentation and compliance matters.
Contact vendors regarding outstanding checks and either reissue or report the unclaimed property to the state of residence.
Maintain and process biannual nonpublic transportation claims in compliance with state and Department of Education guidelines.
Prepare and process quarterly foster care claims in compliance with state and Department of Education guidelines.
Assign textbooks and preschool fees within the system in accordance with district guidelines and timelines.
Utilize the InTouch system to manage, update, and reconcile fees, fines, and payments across all district buildings.
Generate and distribute monthly reminders to parents/guardians regarding outstanding student fees, fines and negative lunch balances.
Prepare and review grant-related financial documentation to ensure accuracy, compliance with regulations, and adherence to funding guidelines, while collaborating with internal teams and external partners.
Oversee collection activities by coordinating with the Credit Bureau of Iowa on delinquent accounts, ensuring accurate and compliant handling of outstanding fees and fines.
Maintain and prepare documentation of Board approved district fundraisers, includings necessary audit reporting and adjustments.
Provide support with Absence Management as needed.
Provide support with ArbiterPay as needed.
Assist the Business Manager in preparing financial statements and reports.
Support annual audits and required reporting.
Collaborate as part of a team to provide responsive, high-quality customer service to a variety of stakeholders.
Perform other duties as assigned.