Accounts Payable Specialist II

LUX Infusion•Plantation, FL

15h•Onsite

About The Position

The Accounts Payable Specialist II is responsible for providing financial, administrative and clerical services. Will perform day-to-day accounts payable transactions, and compile and maintain accounting records for all payable systems. This includes monitoring payments and expenditures, working with vendors and service providers to reconcile purchase orders and inventory at month end. Review other AP Specialist batches for accuracy. Maintain Concur expense software.

Requirements

Ability to actively communicate, inspire and motivate all levels of staff.
Ability to think and act strategically and proactively.
Ability to maintain accurate records and prepare reports and correspondence related to the work.
Ability to organize and coordinate the work of others.
Ability to set priorities and assign work to other professionals.
Excellent verbal, written, and communication skills.
Excellent analytical skill.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Become and remain proficient is all programs necessary for execution.

Nice To Haves

Ability to prioritize and handle multiple tasks and projects concurrently.
Careful attention to detail.
Performs related duties as requested.
Participates in audits as directed.

Responsibilities

Process all incoming bills and expense reports to include sorting, coding, matching, tracking and obtaining designated approvals and posting for proper bill payment.
Review vendor statements and reconcile account.
Manages and maintains vendor electronic and paper records, verifies Federal ID numbers, files payment and bill records.
Maintain Concurs data base reconciled with Payroll data base. Trouble shoot and assist employees with concur questions and resolutions. Post Concur expenses and accruals to our accounting software.
Review and post other AP Specialist invoice batches as needed.
Support the AP manager with check runs and ACH payments as needed.
Corresponds with vendors and responds to inquiries resolving purchase order, contract, invoice, or payment discrepancies and documentation; insures credit is received for outstanding memos; reports stop-payments or purchase order amendments.
Reviews and reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Reconciles inventory accounts to pharmacy month end reports.
Assists with other month end schedule and duties, as needed.
Performs additional general and accounting tasks, as assigned.
Provides supporting documentation for audits, as necessary.
Produces monthly reports and ad-hoc reports, as necessary.