Accounts Payable Specialist II

Baker Electric•Escondido, CA

About The Position

SUMMARY: The AP Specialist II will be responsible for all accounts payable support tasks, including monitoring incoming invoices from a variety of sources and reconciling accounting software aging to vendors’ aging. Communicating with internal and external customers to discuss discrepancies and work through unresolved issues to find a resolution. Input and upload of invoices and workpapers into accounting software. Verification of accurate sales and use tax treatment. Organization of materials and file maintenance. ESSENTIAL DUTIES AND RESPONSIBILITIES: Monitor the Baker AP e-mail address to route and resolve issues. Weekly phone/front desk coverage. Input daily received invoices. Process all rental invoices and verify terms of rental period. Process and input overhead (non-job related) invoicing. Communicate with Project Managers, Purchasing Manager and/or Warehouse Supervisor for any unresolved PO issues and maintain status report on such issues. Ensure all monthly statements are reviewed and that all costs have been input into accounting software by month end. Verify all vendors/suppliers issue credits for items and materials returned by Baker Electric in a timely manner. Ensure sales tax on vendor invoices is processed properly and/or coded properly for use tax purposes. Maintain files and purge paid invoices. Key 30, 60, 90 Day Accomplishments: First 30: Full understanding of the AP Team and their various roles within the department. First 60: Ability to properly utilize all functions within the Accounts Payable module of Spectrum. First 90: Successful processing of all applicable AP month end processing under the direction of the AP Manager. EXPERIENCE, EDUCATION: High school diploma or general education degree (GED) required 1-3 years of Purchase Orders and Accounts Payable Proficiency in MS Office: Excel, Word, Outlook Spectrum program, or equivalent project/accounting software a plus A/P volume approximately 5,000 transactions/month a plus

Requirements

High school diploma or general education degree (GED) required
1-3 years of Purchase Orders and Accounts Payable
Proficiency in MS Office: Excel, Word, Outlook

Nice To Haves

Spectrum program, or equivalent project/accounting software a plus
A/P volume approximately 5,000 transactions/month a plus

Responsibilities

Monitor the Baker AP e-mail address to route and resolve issues.
Weekly phone/front desk coverage.
Input daily received invoices.
Process all rental invoices and verify terms of rental period.
Process and input overhead (non-job related) invoicing.
Communicate with Project Managers, Purchasing Manager and/or Warehouse Supervisor for any unresolved PO issues and maintain status report on such issues.
Ensure all monthly statements are reviewed and that all costs have been input into accounting software by month end.
Verify all vendors/suppliers issue credits for items and materials returned by Baker Electric in a timely manner.
Ensure sales tax on vendor invoices is processed properly and/or coded properly for use tax purposes.
Maintain files and purge paid invoices.