Accounts Payable Specialist II

Westport Properties•Newport Beach, CA

10h•$29 - $30•Hybrid

About The Position

The Accounts Payable Specialist II is responsible for performing and executing daily AP functions across multiple self-storage portfolios. This role ensures timely and accurate payment processing, effective vendor support, and proper expense allocation. It requires a high level of attention to detail, proactive problem-solving, experience with multi-location operations, strong communication skills, and the ability to manage time-sensitive priorities in a fast-paced environment.

Requirements

High School Diploma is required
Bachelor's or associate degree in accounting, finance, or related field
Bookkeeping experience
2 years of experience in an accounts payable role
Experience in enterprise software such as Yardi, SaaS, and vendor management
Excellent verbal and written communication skills
Good organizational skills
Ability to work within a team and to foster teamwork
Proactive, self-starter, goal oriented and ability to work independently
Proficient in Microsoft Office products
Ability to work flexible hours depending on various departmental project deadlines and/or Company events and sponsored programs (including a few late evenings and weekend events per year)
General office and telephone skills are required
Basic Computer Skills are required

Responsibilities

Process daily high-volume payment batches, ensuring accuracy and compliance with company policies
Provide oversight of the utility processing, ensure transactions are properly recorded, monitored, and flagged exceptions are promptly escalated
Reconcile corporate credit card activity and resolve discrepancies in a timely manner
Complete monthly uploads accurately and within established deadlines
Review and process voids for stale-dated checks in accordance with company procedures
Process and manage stop payment requests as needed
Provide guidance and support to AP Specialists, serving as a resource for questions and issue resolution
Assist in streamlining workflows, identifying bottlenecks, and implementing process improvements to enhance efficiency and optimize overall operations
Manage and respond to inquiries through the GetHelp platform, ensuring timely resolution of AP-related issues
Set up and maintain user accounts in Concur, ensuring proper access and functionality
Collaborate with and provide support to the AP Manager on daily operations, process improvements, and team initiatives
Other duties as assigned
Periodic special projects and duties may be assigned based on Company need and requirements
Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines