Accounts Payable Specialist II

WorkSmart IT

1d • Hybrid

About The Position

The Accounts Payable Specialist is responsible for the accurate, timely, and well-documented processing of company payables. This role owns vendor bills, corporate credit cards, and expense reports end-to-end, while supporting month-end close and maintaining strong internal controls. The ideal candidate is detail-oriented, highly organized, and confident working in Excel-based templates for automation with accounting systems.

Requirements

• 2+ years of experience in an accounts payable or accounting support role
• Demonstrated experience processing high volumes of vendor bills and expenses
• Strong Excel skills, including comfort working with formulas, structured templates, and reconciliations
• Experience managing or reconciling corporate credit cards
• High attention to detail with strong accuracy and follow-through
• Ability to manage multiple deadlines in a fast-paced environment
• Clear written and verbal communication skills
• Strong organizational and documentation habits
• Ability to work independently while knowing when to escalate questions or issues

Nice To Haves

• Experience with Sage Intacct and ConnectWise Manage
• Experience supporting month-end close processes
• Experience with expense management tool Divvy by Bill.com
• Experience improving and building Excel-based accounting templates
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

Responsibilities

• Process vendor bills accurately and timely, including proper coding, approvals, and documentation
• Manage vendor setup and maintenance, including W‑9 collection and verification
• Own corporate credit card transactions, including monthly reconciliations and issue resolution
• Review, validate, and process employee expense reports in accordance with company policy
• Maintain and improve standardized Excel templates used for AP bill imports and reconciliations
• Process and file all sales and use taxes
• Reconcile AP-related accounts as part of month-end close
• Respond to vendor and internal inquiries regarding bills, payments, and expenses
• Ensure adherence to internal controls, documentation standards, and audit requirements
• Identify inefficiencies or errors in AP processes and proactively recommend improvements
• Maintain organized digital records to support audits and financial reviews
• Assist with other accounting and closing activities as needed

Benefits

• Overtime pay, even though it is a salaried position (Fluctuating Work Week)
• Health, Dental, and Vision insurance
• Short- and Long-Term Disability, plus Basic Life, at no cost to you
• 401(k) with corporate match
• Wellbeing reimbursement
• Up to 4 paid days per year for volunteer activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees