Accounts Payable Specialist I
ATS Companies•Renton, WA
•Onsite
About The Position
The Accounts Payable Specialist supports accurate and timely processing of invoices and payments. This position reviews documentation, enters invoices into the accounting system, routes items for approval, reconciles vendor statements, and maintains complete electronic records. The role works closely with vendors, project teams, purchasing, and accounting to resolve discrepancies and support weekly payment processing.
Requirements
- High school diploma or equivalent required
- One year of accounts payable, accounting, or administrative experience preferred
- Experience with accounting or ERP software preferred
- Working knowledge of Microsoft Excel, Outlook, and PDF documents
- Accurate data entry and 10-key skills
- High degree of accuracy and attention to detail
- Organized and able to manage competing deadlines
- Clear written and verbal communication
- Proficiency with Excel, Outlook, and PDF documents
- Comfortable working in accounting or ERP software
- Ability to research discrepancies and follow issues through resolution
- Understanding of accounts payable processes and internal controls
- Team-oriented, service-focused approach
- Works independently and handles confidential information
- Self-Motivated
Responsibilities
- Monitor the accounts payable inbox and process invoices and credit memos promptly
- Review invoices and enter vendor invoices
- Research discrepancies on invoices vs purchase order
- Enter new vendors accurately into the accounting system and route them for approval
- Maintain vendor records and obtain W-9s, payment details, and compliance documents as required
- Reconcile vendor statements and investigate missing, duplicate, or past-due items
- Prepare weekly check and electronic payment runs
- Assist with positive pay
- Respond to vendor questions and communicate payment status professionally
- Process expense reports
- Process credit card payment reconciliation
- Maintain organized electronic files and audit-ready records
- Assist with month-end close review of accounts payable aging
- Process sales and used tax
- Process city taxes
- Bi-weekly timesheet review
- Part time answering phones and assisting front desk tasks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
