Accounts Payable Specialist I

CUC Corporate Brand•Dover, DE

1d•Hybrid

About The Position

The Accounts Payable Specialist I is an entry-level role responsible for accurately processing high volumes of vendor invoices and supporting core accounts payable functions. This position performs data entry into the ERP system, ensures proper GL and cost center coding, and completes basic three-way matching between invoices, purchase orders, and receiving documents. The specialist maintains strong accuracy and quality standards, supports vendors with routine payment inquiries, and performs administrative tasks such as opening mail, scanning, and record maintenance.

Requirements

High School diploma
Two (2) years of related experience required
Basic understanding of the procure-to-pay (P2P) process and general accounting concepts.
Strong organizational skills and attention to detail.
Clear written and verbal communication skills.
Ability to interact professionally with vendors and internal partners.
Familiarity with ERP systems; SAP FI-AP experience or willingness to learn.
Understanding of PO and non-PO invoice workflows.
Introductory knowledge of payment types (checks, ACH, wires).
Awareness of AP’s role in month-end close.
Basic problem-solving skills related to invoice and payment issues.
Basic Excel skills (sorting, filtering, simple formulas).

Nice To Haves

one (1) year of Accounts Payable experience preferred
Standard Driver’s License
None required; willingness to obtain training or certifications preferred

Responsibilities

Assist with day-to-day accounts payable activities and learn current AP processes, including support during future transitions to SAP/AP workflows.
Help process vendor invoices in Epicor (Legacy) and, eventually, SAP (S/4HANA), following established guidelines.
Review invoices for basic accuracy, proper approvals, and required documentation.
Support the team in resolving routine invoice discrepancies such as pricing, quantities, or missing information.
Assist with preparing and scheduling vendor payments in accordance with standard payment cycles.
Help reconcile vendor statements by identifying missing invoices or simple outstanding items.
Provide customer service by addressing vendor and internal questions under the guidance of senior staff.
Follow company procedures to support compliance with internal controls and audit requirements.
Provide documentation as needed to support internal or external audit requests.
Participate in identifying small process gaps and sharing ideas for workflow improvements.
Assist with basic tasks related to ERP updates, invoice automation tools, and other system enhancements.
Work closely with more experienced team members to learn processes and gradually take on more responsibilities.
Assist with creating or updating simple training materials or process documentation.
Support month-end close activities by providing data, reviewing reports, and helping with routine AP analyses.