CA Corp Accounts Payable Specialist-Commercial
About The Position
For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties. The Accounts Payable Specialist – Commercial Property is responsible for processing the accounts payable for a group of assigned utilities for the commercial property management. This includes, but is not limited to, matching invoices, input of the invoices, routing invoices for approval, preparing the checks, routing checks for signature and mailing payments to assure timely payment of commercial property management vendors.
Requirements
- High school diploma or general education degree (GED); Equivalent combination of education and experience
- 1 to 2 years Commercial Property A/P experience and/or training
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Knowledge of general financial accounting.
- Understanding of and the ability to adhere to generally accepted accounting principles.
- Proficient with Microsoft Office Suite or similar software.
- Working knowledge of property management software.
Responsibilities
- Process allocated Commercial Property payables through AvidXchange using the Olen Policies-Accounting Invoice Workflow for the paperless process.
- Match invoices to AVID purchase orders when needed.
- Review Header information for accuracy, within three days of receipt of invoice in your Invoice Folder on Avid, and attach any additional documents adding comments for all payables received.
- Audit each invoice to assure not paying from statements or picking up prior balances and “Approve” to send the invoice to the Property Managers’ Invoice Folder for approvals.
- Assist with processing payment through MRI’s VendorPay and when needed select for MRI check printing and routing for signature.
- Prepare and maintain vendor files including scanning of the payables which were paid by MRI check.
- Communicate with Property Managers and Vendors as needed.
- Review Aged Invoice List on a Monthly basis to assure accuracy.
- Report older invoices to supervisor and Controller.
- Assist with month end AP Close process.
- Enter journal entries as directed by Controller.
- Participate in general ledger review as directed by Controller.
- Assist with ensuring that all internal controls are in place and are being followed.
- Other duties as assigned.
Benefits
- Subsidized health insurance including medical, dental and vision
- Company Paid Life and LTD insurance
- 401(k) Plan including company match
- Paid time off
- Employee Wellness Program
- All other benefits and leaves as required by law
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
