Accounts Payable Representative

Children's Wisconsin•West Allis, WI

About The Position

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today. Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin: https://www.instagram.com/lifeatcw/

Requirements

High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required
1+ years related experience in order to perform accounts payable procedures and gain familiarity with hospital suppliers required
Computer and word processing skills utilizing MS Office Applications including but not limited to a proficient knowledge of Microsoft Excel.
Proficient data entry skills with accuracy and speed.
Excellent organizational skills and a high level of accuracy to independently prioritize and accomplish tasks in a fast-paced environment.
Analytical ability to resolve problems and recommend solutions for area of responsibility.
Highly motivated with good interpersonal skills to effectively interact with coworkers.
Excellent customer service skills with a high level of communications skills related to written and verbal communications to internal and external suppliers.
Ability to work independently with minimal supervision, prioritize your workload, and function within a team.

Nice To Haves

Knowledge of Workday ERP system helpful, but not required.

Responsibilities

Processes accounts payable as submitted daily.
High Volume data entry to include verification of proper paperwork received verify legitimacy, check for proper authorizations and proper distribution to requested general ledger accounts.
Processes payments using computerized accounts payable system in a timely manner. compliant with the internal accounts payable procedure and processes.
Responds to supplier and department inquiries on expenses by investigating and resolving problems and communicating back to internal and external customers.
Identifies and allocates 1099 expenses as needed and actively participates in yearly improvements made regarding the federal guidelines for 1099 filings.
Reconciles monthly statements from suppliers and resolves any discrepancies in a timely and efficient manner.
Review and maintain weekly exceptions and vouchers on hold including resolution and research of invoice discrepancies (pricing, quantity, PO).
Prepares credit references as requested.
Perform audit of payment runs.
May be responsible for W-9 mailings to new and existing suppliers.
Runs queries and daily reports as needed and as requested.
Downloads and uploads invoices through CoBRIS System.
Assists in data entry, processing related to spreadsheet upload and spreadsheet software.
Open and distribute mail to the appropriate finance members, scan invoices to AP team members.