Accounts Payable Representative

Foley Equipment•Wichita, KS

13d•Onsite

About The Position

As an Accounts Payable Representative, you will perform assigned accounts payable functions. This role involves processing accounts payable by reviewing invoices, validating accuracy, posting vendor invoices, and processing payments. You will also handle machine accounts payable, reconcile vendor statements, and respond to vendor inquiries. Additionally, you will provide support to Staff Accountants, communicate with the Operations Team to improve efficiencies, and assist with various administrative tasks such as invoicing, travel and expense reporting, and mail distribution. The role requires adherence to all expense policies and work procedures, and travel may be required for training or assisting at other locations.

Requirements

Previous accounting and/or accounts payable and accounts receivable experience
Excellent customer relations skills.
Strong computer skills and the ability to learn to effectively use company software – with training.
Knowledge of basic accounting concepts and verbiage.
Understanding of A/P and other accounting processes.
Ability to multi-task and work in multiple systems at one time.
Ability to work well within a team environment.
Excellent attention to detail.
Must be able to maintain confidential information

Nice To Haves

Undergraduate courses
Industry experience

Responsibilities

Process assigned accounts payable functions.
Review invoices received from operations to ensure proper approvals, validate accuracy of coding, identify correct operating entity for entry, validate sales tax or calculate use tax, post vendor invoices to AP system, and process check, ACH, and credit card payment runs.
Process machine accounts payable including reviewing machine transaction register for open estimates and validating transaction code for posting.
Reconcile vendor statements including contacting vendors for missing invoices and distributing to appropriate operating personnel for coding.
Respond to vendor correspondence and inquiries regarding non-payment, sales tax exemption renewals, and credit applications under management direction.
Provide needed support and backup for Staff Accountants and the accounting processes.
Communicate with Operations Team on accounting items to assist in process automation and improve efficiencies.
Assist with the Cat invoicing process as needed.
Assist with the travel and expense reporting process as needed.
Assist with mail distribution and supply ordering as needed.
Conform with, abide by, and enforce all expense policies and work procedures.