Accounts Payable Rep - FT - Day - Accounts Payable Lawrenceville NJ
About The Position
Capital Health is seeking an Accounts Payable Representative to process invoices for payment promptly and according to department policies and procedures. The role processes incoming mail daily, develops proficiency with the Accounts Payable information system, communicates effectively with vendors and Capital Health staff, and supports coordination between Accounts Payable and Materials Management. The position must comply with applicable federal, state, and company rules and regulations. The representative verifies invoice and check-request authorization, documentation, and account numbers; reviews travel reimbursements; maintains open-invoice files; sets up and updates vendor information; processes invoice batches and checks them for accuracy; and helps resolve purchase order and receiver problems. The role also handles incoming mail and keeps current with applicable compliance requirements. This position does not formally supervise employees.
Requirements
- High school diploma.
- Ability to speak, read, and comprehend English.
- Computer literacy.
Nice To Haves
- One to three years of experience in a related field is preferred.
Responsibilities
- Verify invoices and check requests for appropriate authorization, documentation, and valid account numbers before entering them into the Accounts Payable system.
- Process invoices within three business days of receipt in Accounts Payable, based on the mailroom date stamp.
- Review travel reimbursements for authorization, documentation, and use of the correct form.
- Maintain a separate file for open invoices and interfile invoices alphabetically each day for check runs.
- Set up new vendors and process address and remittance changes in accordance with IRS guidelines.
- Ensure vendor payments are processed according to department policies and procedures.
- Open, sort, stamp, and route incoming mail to Accounts Payable processors according to the workflow listing.
- Enter payment information using AP20.1, batch invoices, maintain processor batch numbers, and review entries and batches for accuracy using the AP225 report and AP25 screen.
- Communicate promptly and effectively with vendors and Capital Health staff by telephone, email, and written correspondence.
- Build rapport by being friendly, courteous, and patient.
- Assist with timely resolution of purchase order and receiver problems.
- Read available publications to stay current with federal, state, and Capital Health rules and regulations, and review the Capital Health compliance policy annually.
- Accept and perform other duties as assigned.
Benefits
- Medical plan
- Prescription drug coverage and in-house employee pharmacy
- Dental plan
- Vision plan
- Flexible Spending Account (healthcare and dependent care)
- Retirement Savings and Investment Plan
- Basic group term life and accidental death and dismemberment insurance
- Supplemental group term life and accidental death and dismemberment insurance
- Long-term disability benefits
- Short-term disability benefits
- Employee Assistance Program
- Commuter transit benefits
- Commuter parking
- Voluntary legal services
- Voluntary accident, critical illness, and hospital indemnity insurance
- Voluntary identity theft insurance
- Voluntary pet insurance
- Paid Time-Off Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
