Accounts Payable Rep

City of Denton • Denton, TX

15h • Onsite

About The Position

Responsible for processing vendor invoices and entering them for payment through three-way match in the City’s enterprise resource planning system and similar software and for designated letters of vendors. This role involves entering payment vouchers accurately, researching vendor accounts and statements, answering vendor inquiries, processing spreadsheet-based project management requests, and submitting vendors’ requests for address changes or bank information. The position also requires updating email addresses on spreadsheet-based project management software, verifying vendor addresses in the enterprise resource planning system, distributing mail, and communicating extensively with department representatives. Additionally, the Accounts Payable Rep will process check runs, email ACH statements to vendors, scan documents into a document management platform, support and maintain account files, act in a support capacity for the Accounts Payable Supervisor, and conduct Accounts Payable training.

Requirements

• High School Diploma or equivalent; and, Two (2) years’ experience in accounts payable, data entry, or related field; OR Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
• Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations.
• Skill in basic problem solving; identifying problems and reviewing related information to develop, evaluate options, and implement solutions.
• Skill at the basic level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle records of a confidential nature.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Must pass a drug test, criminal history background check, employment history verification, and social security number verification.
• Must pass a typing test with a score of at least 35 words per minute (the department will administer the typing test).

Responsibilities

• Enter payment vouchers with accuracy.
• Research vendor accounts.
• Answer vendors’ inquiries.
• Research statements.
• Process spreadsheet-based project management requests.
• Submit vendors’ requests for address change/bank information.
• Update email addresses on spreadsheet-based project management software.
• Verify vendor addresses in enterprise resource planning system.
• Distribute mail.
• Communicate extensively with department representatives.
• Process check runs.
• Email ACH statement to vendors.
• Scan documents into document management platform.
• Support and maintain account files.
• Act in a support capacity for Accounts Payable Supervisor.
• Conduct Accounts Payable training.

Benefits

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED