Accounts Payable / Receptionist

Atlantic Lift Systems•Norfolk, VA

1d•Onsite

About The Position

The Accounts Payable & Receptionist position supports operational efficiency and company profitability by accurately and timely processing vendor invoices and payments, while maximizing available vendor cash discounts in accordance with company policy. This role maintains vendor accounts, resolves invoice discrepancies, and performs reconciliation activities. In addition, the position serves as the receptionist for the Norfolk Branch, providing professional front-desk and administrative support.

Requirements

High school diploma or equivalent
1+ year of experience in a professional environment
Working knowledge of basic accounting principles
Strong accuracy and attention to detail
Demonstrated integrity and ethical standards
Superior organizational skills and time management abilities
Ability to work independently with minimal supervision
Effective listening, communication, and phone skills
Ability to follow written instructions and documented procedures
Strong problem-solving and analytical skills
Ability to perform basic business math (e.g., basic algebra, rates, ratios)
Ability to adapt quickly to changing priorities
Proven ability to handle difficult customers with diplomacy and tact

Responsibilities

Process and pay vendor invoices accurately and on time
Maximize vendor cash discounts consistent with company policy
Match invoices with purchase orders and receiving documents; verify vendor information, quantities, payment terms, and costs; enter transactions into the accounts payable system
Maintain vendor accounts and ensure accuracy
Review accounts payable entries for errors and make corrections as needed
Resolve invoice discrepancies in a timely manner
Balance vendor statements to accounts payable and resolve discrepancies
Review vendor credit balances and coordinate returns or credits to the company
Reconcile company credit cards monthly
Complete daily bank activity and perform end-of-month bank reconciliations
Maintain proficiency in computerized accounting systems and related technologies
Follow all company policies and procedures
Provide backup support for check deposits
Perform other duties as assigned, including miscellaneous and sporadic tasks
Order office and parts supplies, including Amazon purchases
Book hotels for team members as needed
Coordinate and book events for the sales team
Answer and respond to incoming calls on the general phone line in a courteous and professional manner
Greet and assist all guests at the front desk
Serve as the point of contact for phone extension creation and changes
Organize and distribute incoming and outgoing mail and faxes