Accounts Payable/Receivable Manager

FLC Contracting, LLC•Jacksonville, FL

60d•Onsite

About The Position

The Construction Account Manager within FLC Contracting, LLC is responsible for overseeing our company's financial data within our accounting software (Spectrum/Viewpoint). This includes accounts payable, accounts receivable and daily financial entries and reconciliations. FLC Contracting, LLC. is dedicated to both our employees and clients. We strive for excellence in everything we do. From client relationships to employee development. If you are committed to your career, accept accountability and doing what’s right, we want you! FLC Contracting, LLC. is a dynamic commercial and industrial contracting company in providing turnkey project management for construction services, remodels, and design build for commercial properties. Our experience includes financial institutions, restaurants, office renovations, and ground-up projects. We have extensive experience in the commercial construction industry and we have worked with many of Florida’s largest developers and property management companies.

Requirements

Job Cost Accounting
Understanding of cost codes, phases, and cost types
Ability to post costs correctly to specific projects
Subcontractor Payments
Lien Law & Compliance
Progress Billing / Pay Applications
Construction accounting software (one or more often required): Sage 300 / Sage 100 Contractor, Viewpoint - Spectrum
Strong Excel skills (sorting, VLOOKUP/XLOOKUP, pivot tables)
Familiarity with document management systems
Must have a good driving record and pass a background check/ drug screen.

Nice To Haves

Accounting Software (Viewpoint)
5 years’ experience in current AP Role
General Construction knowledge.

Responsibilities

Process vendor, subcontractor, and supplier invoices accurately and on time
Match invoices to purchase orders, contracts, and receiving reports
Code invoices to jobs, cost codes, phases, and general ledger accounts
Prepare and process weekly/monthly check runs and ACH payments
Reconcile vendor statements and resolve discrepancies
Maintain organized AP files (contracts, invoices, lien documents)
Accountable for all aspects of accounting and finance
Manage, develop and Integrate Accounting Systems
Meet Accounting Deadlines
Manage Accounts Receivable Accounting
Manage Accounts Payable Accounting
Manage Income and Financial Statements
Manage job cost Accounting
Review subcontractor invoices against contracts and approved pay apps
Track retainage (withheld percentages)
Verify compliance before payment
Collect and track: W-9s, Certificates of Insurance (COIs), Lien waivers (conditional/unconditional, progress/final)
Ensure payments comply with state lien laws
Understand AIA pay applications (G702/G703) or similar formats
Coordinate with project managers for approval
Maintain, Manage, Develop & Improve Documented System of Accounting Policies & Procedures
Maintain & reconcile all GL accounts
Manage, Prepare & Oversee Company Taxes, tax returns, employee taxes, reports; W-2's, 1099's, etc.
Manage all audits to include payroll, taxes, insurance, union, and year-end audits
Manage month-end close procedures and execute On-time
Monitor & Manage All Liabilities, Debt & Loans
Oversee/Monitor compliance with local, state and federal reporting requirements, taxes, etc.
Manage & Reconcile all cash, banking, bank accounts and banking functions
Assist Estimating & Project Management with accounting data for accurate bidding
Provide accounting support to Estimating, Project Management & Field
Generate any and all financial reports for President on monthly, quarterly and annual basis or as requested
Maintain & Monitor All Company Insurance, Employee Insurance & Benefits, etc.
Manage Annual Audits of Payroll, Worker’s Comp & General Liability Insurance
Make bank deposits or as needed
Invoice for all Company Labor, Burden & Equipment to jobs
Track AR Aging Report
Manage, Monitor, Follow-Up & Collect All Accounts receivables
Assist Project Managers in generating and submitting Monthly Pay Applications
Manage weekly invoices for payment processing
Code and enter invoices into accounting system for payment
Cut checks for all invoices once distributed and approved by appropriate departments once a week
Reconcile vendor statements on a monthly basis and correct any inaccurate data
Oversee & Reconcile all online bank and credit card accounts
Monitor Discounts
Update and maintain vendor records and compliance documentation (W9, COI, etc.).
Manage monthly bank reconciliation & Monthly Close-out
Track Lien Releases & Updated Subcontractor Insurance Certificates
Track Weekly Certified Payroll from Subcontractors
Monthly Journal Entries to correct Equipment, Burden, Loans, OH, Labor, Tools, Supervision, Etc.