Accounts Payable/Receivable, Inventory Specialist, Revenue Cycle Assistance

Ethos Holding Corp•Newport, KY

41d•Onsite

About The Position

The Accounts Payable/Receivable and Inventory Specialist process all inbound shipments, performs weekly inventory on all supplies, and purchases supplies as needed. This position requires excellent interpersonal skills, a high level of organizational skills, and exceptional attention to detail, where accuracy is essential to ensure the highest quality standards are maintained.

Requirements

Regular and prompt attendance
Proficient in Microsoft Office applications
Technical or associate’s degree preferred + 2 years relevant Accounting or Purchasing experience, or combination of degree and experience.
Experience with Inventory and Receiving functions.
Experience with QuickBooks required.
Ability to communicate effectively, orally and in writing.
Strong organizational and interpersonal skills
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Ability to analyze and prepare documents, reports, and correspondence.
Be able to lift up to ten pounds.

Nice To Haves

Experience with QuickBooks or other similar accounting applications preferred.

Responsibilities

Input vouchers, invoices, checks, account statements, reports, and other records.
Process bills for payment.
Open mail and match payments to invoices
Utilize computer systems to run databases, pay bills, and order supplies.
Enter Employee Expense Reimbursement forms into accounting application.
Obtain quotes and negotiate purchase orders per company practice.
Maintain positive communication/interaction with suppliers and the internal customer.
Coordinate and implement procurement process from initial request to handover; Manage relationships, negotiate service agreements, and other partnerships as appropriate.
Reviews purchase order delivery status and coordinates with suppliers to assist in obtaining best value consistent with quality, reliability, and ability to meet required schedules.
Reviews proposals, assists in negotiating cost savings where applicable, selects or recommends suppliers, reviews trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records.
Receive incoming packages in the morning and in the afternoon.
Deliver specimen packages to the Initial Testing department.
Unpack all supply packages.
Check received supplies against packing lists.
Verify supplies received are as ordered, checking packing lists against original purchase orders.
Report discrepancies or damages in a timely manner.
Deliver supply packages to the appropriate departments and notify the appropriate employees of the deliveries.
Restock supplies in appropriate areas, including lab, office, and shipping areas.
Maintain all supply inventory in an organized and orderly manner.
Follow FIFO when stocking and using supplies.
Label appropriate new equipment with identifying labels.
Take inventory of laboratory, office, and shipping supplies weekly using an Excel spreadsheet, and always maintain a sufficient inventory of all supplies.
Arrange supply deliveries directly to customers from vendors.
Work closely with contacts in other departments to anticipate future needs for supplies based on volume.
Assist with assembling orders for outbound packages when needed.
Assist with assembling binders for external customers when needed.
Process and fulfill medical records requests, including both electronic and paper requests, while maintaining patient confidentiality and compliance with applicable privacy regulations.
Assist with obtaining and tracking billing authorization requests.
Assist in researching and resolving assigned insurance claim denial categories.
Prepare and mail paper insurance claims as needed.
Record and reconcile daily deposits accurately and timely.
Post insurance payments, adjustments, and denials to patient accounts as assigned
Make corrections and rebills as appropriate and resubmit claim.
Responsible in entering notes on account as to what actions are taken.
Maintains confidentiality in compliance with HIPPA rules and regulations.
Other duties/projects as assigned