Accounts Payable & Receivable Coordinator

Genpro Energy Solutions•Piedmont, SD

21h•$27 - $32•Onsite

About The Position

GenPro Energy Solutions is seeking a reliable and detail-oriented Accounts Payable and Receivable Coordinator to provide dedicated transactional support to our growing Accounting department. This role plays an important part in ensuring that accounts receivable, accounts payable, billing, and project documentation are completed accurately. The Accounts Payable and Receivable Coordinator plays a critical role in ensuring that day-to-day accounting transactions are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.

Requirements

Minimum of two (2) years of experience in billing, invoicing, accounts receivable, and accounts payable within a construction, engineering, or project-based environment.
Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
Proficiency with construction accounting/ERP software (e.g., Procore, NetSuite, Sage 300 CRE, Viewpoint, Foundation, Textura, or similar).
Strong attention to detail and accuracy in financial and documentation tasks.
Professional demeanor with strong written and verbal communication skills.
Proactive problem-solver who approaches challenges with a positive, can-do attitude and takes ownership of managing time and workload effectively.
Excellent organizational and time-management skills, with the ability to multitask and prioritize competing deadlines in a fast-paced environment.
Strong attention to detail and accuracy when preparing billing documentation, invoices, and financial records.
Strong interpersonal and customer service skills, with the ability to communicate professionally with clients, subcontractors, vendors, and internal project teams.
Comfortable working independently and taking initiative, while also collaborating effectively across departments (project management, accounting, and field operations).
Sound judgment and diplomacy when handling sensitive conversations, such as payment follow-up or billing disputes.

Nice To Haves

Associate’s degree in business administration, accounting, or a related field preferred.
Bachelor’s degree in business administration, accounting, Finance, or a related discipline preferred but not required.
Preferred experience in preparing and processing AIA billing (G702/G703 Applications for Payment), including schedules of values, retainage tracking, and change order integration.
Experience working in construction, engineering, energy, or project-based industries preferred.

Responsibilities

Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
Process incoming customer payments and ensure accurate application to the appropriate project and customer accounts within the ERP system and bank records.
Assess monthly finance charges, generate customer statements, and distribute past-due notices.
Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
Process occasional customer refunds and ensure proper documentation of transactions.
Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
Process customer credit applications and review submitted documentation for completeness and accuracy.
Process vendor invoices for accuracy, coding, and appropriate approval prior to payment.
Reconcile vendor statements and resolve discrepancies or payment inquiries in a timely manner.
Maintain accurate vendor records, including W-9s and payment terms, within the ERP system.
Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
Assist with the preparation, signing, and distribution of AIA documents and related project paperwork.
Support accounting and project teams by maintaining accurate documentation related to project billing, customer accounts, and regulatory requirements.
Ensure records are stored and maintained in accordance with company procedures and audit requirements.