Accounts Payable & Receivable Coordinator

Atlanta Beltline, Inc.•Atlanta, GA

About The Position

This Accounts Payable & Receivable Coordinator role serves as primary coordinator of all Finance Department functions involving payables to services contractors and product suppliers, as well as receivables from customers and funding partners. This position primarily reports to the Senior Accounting Manager with additional reporting to each member of the Finance Team who utilizes payables and receivables data. Primary responsibilities include coordinating all aspects of the payables and receivables process flow as well as assisting with monthly close procedures and audits. The Accounts Payable & Receivable Coordinator will promote the Vision, Mission and Core Values of ABI while fostering a collegial work environment.

Requirements

Professional Accounts Payable Certification required
Associate’s degree or equivalent combination of education and relevant experience required
Minimum of two (2) years’ experience in roles with sole responsibility for payables and receivables
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and electronic invoice workflow systems (e.g., Doclink, NetSuite)

Nice To Haves

Experience supporting ERP systems, workflow tools, document management platforms, or system implementation and automation projects preferred.
Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of work.

Responsibilities

Serve as the Finance Department's systems champion for invoice processing, workflow management, ERP functionality, reporting tools, and related financial technologies.
Support the organization's system transition by quickly learning existing processes, assisting with workflow redesign, testing system enhancements, and helping implement best practices across Finance operations.
Serve as a primary point of contact for internal staff, vendors, customers, and external partners regarding invoices, payments, billings, account inquiries, and Finance-related processes.
Maintain effective communication with departments across the organization to ensure timely submission, approval, and resolution of financial transactions and related documentation.
Maintain and improve departmental procedures, documentation, and training materials to support process consistency, cross-training, and knowledge transfer.
Distribute, review, code, and process invoices, credit card statements, and other financial transactions in accordance with established deadlines and internal controls.
Monitor invoice approval workflows and proactively follow up with approvers to ensure timely processing and payment.
Assist with payment processing activities, vendor record maintenance, and ongoing vendor communications.
Prepare and distribute customer billings based on active agreements and follow up on outstanding receivables to support timely collections.
Reconcile assigned accounts payable and accounts receivable general ledger accounts and investigate and resolve discrepancies.
Collaborate with accounting staff, operational teams, funding partners, auditors, and other external stakeholders to support reporting, revenue tracking, funding requests, and audit inquiries.
Participate in process improvement initiatives, automation projects, system integrations, and other efforts designed to increase efficiency and strengthen internal controls.
Maintain financial security and compliance by adhering to established accounting policies, procedures, and record retention requirements.
Demonstrate strong attention to detail, professionalism, customer service, and the ability to manage multiple priorities in a fast-paced environment.
Perform other duties and special projects as assigned.
Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of work.

Benefits

Competitive total rewards package that reflects our commitment to employee wellbeing and long-term financial security
Affordable medical plan offering exceptional coverage and full family eligibility
Employer-paid dental, vision, short- and long-term disability, and life insurance plans
Flexible Spending Account (FSA)
Competitive PTO benefits to support work-life balance
Paid parental leave
Comprehensive retirement program including employer funded 401(a) plan, plus optional employee funded 457(b) and Roth IRA options
Professional development opportunities
Paid volunteer days
Planned employee engagement activities
A people-first culture where every voice is valued, and your unique contributions help shape the future of Atlanta