Accounts Payables & Receivables Clerk
About The Position
Acton Ford is seeking a dependable, detail-oriented Accounts Payable & Receivable Clerk to support the daily accounting operations of our automotive dealership. This position plays a key role in maintaining accurate financial records, processing dealership transactions, and ensuring timely handling of vendor payments and customer receivables. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced dealership environment with multiple departments and deadlines. Automotive accounting experience is strongly preferred, particularly within a dealership setting where accuracy, teamwork, and attention to detail are essential. We operate in a collaborative accounting office where cross-training and teamwork are part of our culture. Team members are expected to support one another and assist with various office functions as needed to help the dealership operate efficiently.
Requirements
- Working knowledge of accounts payable, accounts receivable, and general accounting principles
- Understanding of debits, credits, reconciliations, and general ledger flow
- Ability to manage multiple priorities in a deadline-driven environment
- Strong attention to detail and organizational skills
- Ability to communicate professionally with vendors, customers, and internal departments
- Proficiency in Microsoft Office, Google Workspace, or similar software platforms
- Strong teamwork and problem-solving abilities
Nice To Haves
- Prior automotive dealership accounting experience preferred
- Experience with dealership management systems (CDK or similar) preferred
- High School Diploma or Associate Degree preferred
Responsibilities
- Process and post vendor invoices accurately into the dealership accounting system
- Match invoices to purchase orders and repair orders where applicable
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Prepare and process weekly check runs and electronic payments
- Maintain organized payable files and records
- Communicate with vendors regarding payment status and account inquiries
- Monitor and maintain open payable schedules
- Process customer payments, insurance payments, and warranty receivables
- Post and reconcile daily deposits and credit card transactions
- Monitor receivable aging schedules and follow up on outstanding balances
- Process lien payoffs and track title receipt activity
- Assist with reconciliation of manufacturer receivables, warranty receivables, and internal accounts
- Maintain accurate customer and vendor account records
- Assist with month-end closing procedures and account reconciliations
- Review accounting schedules for accuracy and completeness
- Support dealership office functions involving Sales, Service, Parts, and Finance departments
- Maintain organized digital and physical accounting records
- Assist with general clerical and administrative accounting duties
- Participate in cross-training within the accounting office
- Perform additional duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
