ACCOUNTS PAYABLE & RECEIVABLE ASSISTANT
GXC Inc•New York, NY
•$0 - $24
About The Position
The AP/AR Assistant is responsible for executing transactional accounting tasks, supporting collections, and providing first-line communication with vendors and customers under the guidance of the AP/AR Manager. The Accounts Payable & Accounts Receivable Assistant supports the daily financial operations of the company by processing transactions, maintaining records, and communicating with vendors and customers.
Requirements
- Associate’s or Bachelor’s degree in Accounting or related field (or equivalent experience).
- 0–2 years of accounting or administrative experience.
- Triage and reorder workload in real time based on urgency, deadlines, and direction from leadership.
- Basic Excel and Microsoft Office skills.
- Professional communication skills.
Responsibilities
- Prepare and issue customer invoices
- Post customer payments in NetSuite.
- Perform routine collection follow-ups and escalate delinquent accounts.
- Assist with customer portals and respond to customer billing inquiries.
- Manage customer payment terms (Net 15/30/45/60, deposits, due upon receipt) and ensure invoices align with those terms.
- Validate invoices for completeness, correct GL coding, cost center assignments, vertical allocations, and required approvals before posting.
- Match bills to purchase orders.
- Maintain digital AP filing system consistent with audit and record retention standards.
- Communicate with vendors regarding payment status.
- Maintain accurate AP/AR records.
- Organize documents in SharePoint and support month-end close preparation.
- Maintain compliance with internal controls, approval authorities, and segregation-of-duties requirements
- Ensure audit-ready documentation and transaction traceability
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
