Accounts Payable/Receivable Administrator

HAVEN FOR HOPE OF BEXAR COUNTY•San Antonio, TX

23h•$45,000 - $56,000•Onsite

About The Position

The Accounts Payable/Receivable Administrator reports directly to the CFO and assists with all phases of fiscal operations at Haven for Hope, a not-for-profit organization whose mission is to save and transform lives with the hopes to end homelessness. The role processes accounts payable and cash receipts, monitors accounts receivable, and supports monthly and year-end closing activities. The successful candidate is detail-oriented, highly organized, able to manage several projects at once, and a team player. The position is based in San Antonio, Texas, and includes travel within the city and surrounding areas as applicable. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

Minimum high school diploma or GED.
Five years of accounts payable and accounts receivable experience.
Superior computer skills.
Proficiency in Excel.
Ability to work independently under deadlines.
Valid Texas Driver’s License, good driving record, reliable transportation, and proper insurance coverage for the automobile used for work.
Ability to travel within the city and surrounding areas as applicable.

Nice To Haves

Nonprofit experience.
Working knowledge of a financial system.

Responsibilities

Enter invoices into the Intacct fiscal accounting system and process accounts payable checks, batching checks with invoices and verifying proper coding and transaction descriptions.
Ensure check requests include sufficient supporting documentation, such as invoices and receipts, and that expenses are recorded in the appropriate accounting period.
Prepare refund check requests and ensure they have appropriate supporting documentation.
Verify check requests are complete, authorized by the appropriate department directors, and signed off by the CFO.
Check that invoices are not duplicates and that payments are made from invoices rather than statements.
Maintain vendor information in the accounting system, including addresses, phone numbers, contacts, EINs, and W-9s; review the vendor database annually for completeness.
Prepare federal Forms 1096 and 1099 annually.
Follow up on disputed vendor accounts and invoices and report their status to the controller.
Post bank lockbox deposits to the financial system daily.
Post credit card charges to the financial database daily and confirm charges with cardholders.
Record conference registrations and memberships in the financial system as received and maintain the related records.
Identify duplicates or overpayments and record them appropriately.
Assist with accounts receivable collection and apply cash receipts to outstanding receivables when applicable.
Assist with monthly closing, including general ledger account analysis, monthly reconciliations of prepaid expenses, accounts payable, accounts receivable, or other accounts as requested by the VP of Finance, and posting adjusting journal entries.
Assist with year-end account analysis and respond to auditor requests by retrieving supporting documentation, approved check requests, and copies of checks as needed.
Maintain the file room and handle departmental phone and email inquiries related to cash receipts and accounts payable.
Develop relationships with staff and external customers.
Perform other duties as assigned.