Accounts Payable & Purchasing Specialist

River Oaks Baptist School•Houston, TX

3d•Onsite

About The Position

River Oaks Baptist School is seeking an organized, detail-oriented, and service-minded Accounts Payable & Purchasing Specialist to join our Business Office team. The ideal candidate will have experience in accounts payable, purchasing, or related business office operations and a desire to contribute to the mission and values of a Christian school community. Reporting to the Director of Finance, the Accounts Payable & Purchasing Specialist manages the school’s accounts payable and purchasing processes and provides day-to-day office operations support. This position ensures accurate and timely payments, responsible purchasing, well-maintained vendor and financial records, and reliable support for the school community.

Requirements

High school diploma or equivalent
Working knowledge of invoice processing, purchase orders, vendor management, account reconciliation, financial controls, and recordkeeping.
Proficiency with Microsoft Office, particularly Excel, and experience using financial management software
Strong organizational skills and attention to detail, with sound judgment and a commitment to accuracy and confidentiality.
Ability to work independently, take initiative, manage competing priorities, and adapt to changing needs.
Strong communication and interpersonal skills, with the ability to build professional relationships and follow established policies and procedures.
Successful completion of background checks and verifications.

Nice To Haves

A college degree in accounting, finance, business administration, or a related field is preferred.
Three or more years of relevant experience is preferred.
Blackbaud Financial Edge experience is preferred.
Experience in an independent school, nonprofit organization, or similar environment is preferred.
A vibrant Christian faith and a desire to work in a Christian environment while supporting the mission, values, and community standards of the school.

Responsibilities

Receive, review, code, and process invoices, confirming accuracy, approval, supporting documentation, and account coding.
Match invoices to purchase orders, receipts, or contracts; enter transactions in the school’s accounting system; process approved checks, ACH payments, credit card payments, and other authorized disbursements.
Maintain vendor records, reconcile statements, resolve discrepancies, respond to payment inquiries, and monitor invoices to ensure timely payment.
Maintain complete electronic and physical records and assist with account reconciliations, month-end and year-end close, audits, and reporting.
Manage purchasing from request through delivery and payment, including purchase orders and recurring purchases for school, classroom, office, and equipment needs.
Confirm approvals, budget availability, and compliance with School policies; research products and vendors and obtain and compare quotes when appropriate.
Coordinate orders, pricing, delivery, returns, credits, and discrepancies; track open purchase orders and confirm receipt of goods and services.
Maintain purchasing records, support departments with purchasing and budget questions, monitor spending, and recommend cost savings and process improvements.
Maintain common areas and office supplies, including stocking coffee bars, maintaining copy paper inventory, monitoring postage machine, and keeping the supply closet organized and appropriately stocked.
Coordinate routine office services and deliveries, including bottled water service, receipt and distribution of mail, and related vendor relationships.
Provide scheduled or as-needed operational coverage, including reception, carpool, lunchroom, and other School duties.
Provide responsive, professional service to employees and vendors; maintain confidentiality; and perform other accounting, purchasing, administrative, and school support duties as assigned.