Accounts Payable Production Assistant - Houston, TX

Anywhere Integrated Services•Houston, TX

9d•Onsite

About The Position

The Coldwell Banker brand is the oldest and most established residential real estate franchise system in North America. Founded by young entrepreneurs Colbert Coldwell in 1906 and later Benjamin Banker, Coldwell Banker changed the way people bought and sold homes across America, ultimately becoming one of the most trusted real estate brands in the world. More than 100 years later, the Coldwell Banker network is still continuously recognized for its innovation and leadership across 3,000 offices in 49 countries and territories. To support our Local Operating Companies (LOC) across North America our Agent Services utilize a central processing method where we support our Agents, offices, and LOC to standardize and efficiently take our deals from start to finish! To keep us continuously efficient we are seeking a highly motivated individual with a sense of urgency, strong organizational skills and someone who has keen attention to detail. This position will be located within our AIS HUB, 2603 Augusta Drive, Houston, TX 77057. We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Requirements

High School diploma required
1–2 years of experience in a similar role
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
Ability to learn new software quickly
Strong organizational and communication skills with keen attention to detail
Comfortable with light physical activity, including lifting to 25 lbs. occasionally
Regular, predictable attendance is essential
Positive attitude and commitment to delivering premier service

Responsibilities

Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
Prepare and process outgoing mail and assist with returned or unclaimed mail
Collect, sort, prepare, and scan documents
Label and enter documents into the system, ensuring accuracy and quality
Perform post-scanning quality checks and file original records
Secure and properly dispose of confidential documents
Print and scan checks for deposit for Escrow and Commission teams
Print Garnishment and SEP checks.
Maintain relationships with courier services (UPS, USPS, FedEx)
Track mail and UPS invoicing using Excel
Order and maintain office supplies and stockroom inventory
Replace toner in printers and copiers and manage service requests with equipment vendors
Provide coverage for other business service functions as needed
Maintain a clean desk policy and secure environment