Accounts Payable Media Specialist

True Media•Columbia, MO

1d•Hybrid

About The Position

The Media Auditor is responsible for processing and auditing media invoices to ensure accuracy and compliance with the Company’s media orders and insertions. This role involves ensuring the accuracy of media invoicing by auditing media invoices and vendor statements and comparing actuals to original orders and insertions. The specialist will communicate with media staff and vendors to handle discrepancies such as make-goods and credits in a timely manner. Additionally, they will assist the Accounting Department with maintaining the vendor database, ensuring payment addresses and vendor contacts are current, and serve as backup for adding new vendors. Ensuring all media invoices are received on time and contacting vendors promptly for missing invoices are key responsibilities. The role also includes obtaining and forwarding tear sheets and notarized scripts (if required) to designated Accounting Department personnel for client invoicing. The position is open in all True Media office locations, including Kansas City, MO, Columbia, MO, St. Louis, MO, and Minneapolis, MN, with a hybrid work schedule of 3 days in the office and 2 days working from home.

Requirements

High School diploma and one year of professional work experience in bookkeeping, accounting, and/or AP experience required.
Demonstrate proficiency with industry tools and systems.
Ability to communicate efficiently with supervisors and others within the organization.
Ability to successfully learn through internal training sessions and coaching.
Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

Nice To Haves

Higher education, with an emphasis in bookkeeping and/or entry level accounting or business administration, may be substituted for professional work experience.

Responsibilities

Ensure the accuracy of media invoicing by auditing media invoices and vendor statements and comparing actuals to original orders and insertions.
Communicate with media staff and vendors to handle discrepancies such as make-goods and credits in a timely manner.
Assist the Accounting Department with maintaining the vendor database, ensuring payment addresses and vendor contacts are current.
Serve as backup for adding new vendors.
Ensure all media invoices are received on time.
Contact vendors promptly for missing invoices.
Obtain and forward tear sheets and notarized scripts (if required) to designated Accounting Department personnel to be mailed to the client with corresponding invoices.
Accurately match vendor invoices to media invoices for designated portfolio, filing/scanned.

Benefits

The chance to be a part of a growing company and the next success story
Amazing opportunities for career development
Recognition programs
Employee referral bonus
Hybrid work schedule; 3 days in the office, 2 days working from home
Fun and collaborative work environment
Casual dress code
Insurance Coverage (medical, dental, vision, life, and disability)
401(k) retirement plan, with employer 4% match
Work/life benefits, including mental health and wellbeing support
Flexible Time Off Policy
Paid holidays, including agency soft closing Christmas Eve-New Year's Day
Paid leave options, including sick leave, medical leave for self and family, and parental leave