Accounts Payable Manager – Commercial HVAC

ColdTech Refrigeration•Draper, UT

1d•Onsite

About The Position

ColdTech Refrigeration is growing and hiring an Accounts Payable Manager for our Draper office. If you are a hands-on accounting leader who thrives in a fast-paced environment, enjoys building efficient processes, and takes pride in keeping vendors paid accurately and on time, this is an opportunity to join a stable and growing commercial HVAC company that values its people. In this role, you will oversee the full accounts payable function, manage day-to-day AP operations, lead process improvements, and help ensure financial accuracy across multiple business units.

Requirements

High school diploma or GED (Associate’s or Bachelor’s degree preferred)
5+ years of Accounts Payable experience
2+ years of AP lead, supervisor, or management experience
Strong understanding of AP controls, reconciliations, and payment cycles
Excellent organizational skills and attention to detail
Strong Excel and Microsoft Office proficiency
Ability to manage deadlines in a fast-paced environment
Professional communication and leadership skills
Ability to handle confidential information appropriately

Nice To Haves

Experience with NetSuite or similar ERP/accounting software
Experience in construction, HVAC, mechanical contracting, or service industries
Multi-entity or multi-location AP experience
General accounting or month-end close experience
Bilingual in Spanish

Responsibilities

Review invoices for accuracy, approvals, and supporting documentation
Manage documentation (ie. Certificate of Insurances) to ensure subcontractor compliance.
Code invoices to the correct GL accounts and enter into QuickBooks, Service Titan, NetSuite
Process weekly check runs and electronic vendor payments
Prioritize invoices based on due dates, terms, and discount opportunities
Reconcile vendor statements and resolve billing discrepancies
Audit and process company credit card statements
Maintain accurate AP files and payment records
Enter inventory/job cost information into ERP system
Assist with billing coordination and internal accounting support
Manage the daily operations of the Accounts Payable department
Supervise AP staff, assign workloads, and provide training/support
Ensure invoices are processed accurately and paid on time
Oversee weekly check runs, ACH payments, and vendor disbursements
Monitor payment schedules, cash flow timing, and discount opportunities
Review invoice coding, approvals, and supporting documentation
Establish and enforce internal controls and approval procedures
Build strong vendor relationships and resolve escalated billing issues
Reconcile vendor statements and resolve discrepancies promptly
Maintain accurate AP aging and payment records
Manage W-9 collection and assist with annual 1099 preparation
Partner with leadership on month-end close related to AP accruals and reporting
Reconcile AP subledger to the general ledger
Identify opportunities to improve workflows, automation, and efficiency
Maintain organized digital records and documentation compliance
Assist with ERP system enhancements and AP best practices
Collaborate with project managers, operations leaders, and accounting staff
Communicate professionally with vendors, internal teams, and leadership
Foster a positive, accountable, solutions-focused environment