Accounts Payable Manager

Sterling Lexicon•Jacksonville, FL

2d•Onsite

About The Position

Manage the daily activities of the accounts payable department and serve as primary support for accounts payable personnel, ensuring accuracy and timeliness. Review and approve payable requests, serve as primary contact for payment inquiries (external and internal), manage payable returns, provide support to manager for all payable related activities.

Requirements

Strong organizational skills to manage daily responsibilities
Experience using Microsoft Excel
Excellent communication skills
Teamwork and interpersonal skills required
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports.
Ability to speak effectively before groups of customers or employees of organization.
Excellent written and verbal communication skills.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Strong knowledge of Microsoft Office Suite
Ability to prioritize and re-prioritize as situations and needs change throughout the workday
Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Nice To Haves

Experience using Great Plains preferred
Certified Relocation Professional (CRP) preferred

Responsibilities

Management and supervision of Accounts Payable Coordinators, including completion of yearly performance appraisals
Review and distribute daily banking reports
Review and approve all payable transactions (checks, ACHs, Domestic and Foreign wires) as assigned
Review processed ACH transactions and upload same to banking portal for senior management review
Coordinate with Sterling Lexicon internal team members as needed to ensure timely reissue of returned/rejected banking transactions, included but not limited to stop payments, ACHs and wire returns. Ensure appropriate general ledger transactions are completed for all payable returns
Perform detailed review and analysis of 113500 report (unbilled) for payable transactions, ensuring transactions are handled appropriately and reclassified as needed. Data should be summarized and forwarded to Director of Accounting on a monthly basis.
Maintain ownership and oversight of the 1099 reporting process, including routine audits and detailed year end review and analysis.
Conduct detailed review of Aged Payable Reports and respective A/P clearing account(s) and coordinate follow-up and resolution of aged payables
Perform monthly corporate expense audit along with applicable accruals for timely and accurate reporting purposes.
Assist with inter-company payable transactions and reconciliations
Provide support to staff for Comdata monthly reconciliations/transactions
Establish measures and turn time targets for staff. Maintain volume and capacity reports
Perform routine reviews of Accounts Payable processes, identify areas of concern and deficiencies, provide solutions and process changes as needed, communicate same to Senior Manager, Accounting
Develop and implement audit procedures to ensure completeness and accuracy for payables for all payable related processes
Assist with internal and external audits as well as special projects as needed