Accounts Payable Manager (6500)

TWENTY NINE PALMS BAND OF MISSION INDIANS•Coachella, CA

1d•Onsite

About The Position

This position is responsible for managing the overall accuracy, reviewing, and processing of accounts payable transactions, including but not limited to, compiling and maintaining accounts payable records. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is your top priority. Every person and detail matters.

Requirements

Bachelor’s degree in accounting, finance, management, or a related field.
Five (5) years (or equivalent) Supervisory/Management experience.
Must pass periodic random drug screens.
Must be able to pass background suitability investigation.
Must obtain a Tribal Gaming License.
Must obtain all other applicable certifications and licenses.
Must provide proof of eligibility to work in the United States within 72 hours of employment.

Responsibilities

Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
Lead by example and carry out our Five Star Experience to Guests and all Team Members by fulfilling our Mission Statement, Service Promise and following department service standards.
Continually coach and support Team Members to ensure they have the skills, tools and resources to successfully complete their jobs, including the delivering of the Five Star Experience expectations.
Lead, train and mentor accounts payable team members.
Work directly with purchasing department, ensuring proper handling of purchase orders through the purchasing and accounting system interface.
Review all invoices and check requests received for accuracy, appropriate level of approval and adherence to established guidelines.
Code, and or verify coding on invoices and check requests ensuring proper placement of expenses in the General Ledger.
Audit and verify employee expense reports for accuracy and adherence to company policies.
Reconcile vendor statements on a monthly basis.
Answer all vendor inquiries in a timely manner to maintain strong vendor relationships.
Review vendor aging and cash requirements report, on a regular basis to ensure proper aging of invoices and timeliness of payments.
Process all check runs, ACH or wire payments in a timely manner.
Responsible for standardizing, documenting and implementing a system of internal controls that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared in compliance with all financial policies.
Reconciles accounts payable totals to general ledger accounts and prepares journal entries as needed.
Leads the accounts payable team in monthly, quarterly and year end accounting close, including preparing account analysis to determine accruals and monthly expense schedules.
Prepare annual 1099 filing, ensuring accuracy of forms and electronic file submitted in accordance with current IRS requirements.
Maintain current status with Gaming Commission regarding all vendor licensing requirements.
Maintain excellent communications with all Directors and Supervisors.
Implements approved departmental policies and procedures.
Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
Prepare necessary data for the budget in area of responsibility.
Keep abreast of competitive changes including industry trends and local competitive set.
Develop, maintain and nurture a positive work environment.
Responsible for maintaining a disciplined environment and implement practices that promote safety, quality and productivity.
Help coordinate and supervise training, assignments and development of subordinates.
Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
Able to make difficult decision in a fair and honest manner.
Strong verbal and written communication skills.
Perform any other duties that may be assigned from time to time.
Manage directly and indirectly all employees of Accounts Payable Department.
Adhere to the Tribal organization’s policies, procedures and applicable laws.
Responsible for the overall direction, coordination, and evaluation of this unit.
Carry out supervisory responsibilities which include but are not limited to: interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.