Accounts Payable Manager

JKLM Energy, LLC • Village of Orchard Park, NY

3d • $70,000 - $85,000 • Onsite

About The Position

The Buffalo Bills Finance department is seeking a versatile and proactive Accounts Payable Manager who will be responsible for the complete cycle of processing vendor invoices with heavy seasonal volume (level and title dependent on qualifications of candidate selected). The ideal candidate is a customer-focused professional who excels in a fast-paced environment, possesses strong troubleshooting skills, and is committed to delivering exceptional service.

Requirements

• Bachelor’s degree preferred, or equivalent work experience
• At least 3-5 years of experience in Accounts Payable
• Exceptional organization skills and strong attention to detail
• Prior experience with Great Plains and NetSuite accounting software
• Highly self-motivated and directed; detail-oriented with strong communication skills
• Able to organize, plan, prioritize and execute tasks in a high-pressure environment
• Ability to work effectively with internal staff and external vendors
• Ability to work independently and collaboratively within a team
• Advanced proficiency in managing end-to-end workflows for Concur Expense and Invoice, including system configuration, user administration, troubleshooting, and process optimization.
• Strong technical capability in managing electronic banking functions, including ACH processing, positive pay file uploads, and online bank statement reconciliations.
• Competency in navigating accounting software to post journal entries, perform general ledger analyses, and manage multi-entity accounts payable sub-ledgers.
• Ability to manage vendor payment schedules strategically to ensure timely bill payments across multiple entities while maintaining strict adherence to internal deadlines.
• Demonstrated ability to handle sensitive financial information, executive expense reports, and proprietary vendor contracts with the highest level of discretion.
• Ability to serve as a reliable liaison between corporate departments, procurement, and executive leadership (Controller/Assistant Controller) to verify pricing agreements and fulfill quotes.
• Takes ownership of assigned work, follows issues through to resolution, and consistently delivers high-quality results with minimal supervision.
• Maintains a positive attitude, exercises sound judgment, demonstrates discretion with confidential information, and represents the organization with integrity at all times.
• Produces accurate work, follows established procedures, maintains thorough documentation, and proactively identifies potential issues before they impact operations.

Responsibilities

• Own and administer SAP Concur end-to-end for the organization, overseeing vendor invoice processing, employee expense report workflows, and ACH Vendor payment processing; serve as the primary system administrator responsible for configuration, troubleshooting, and continuous improvement.
• Make timely bill payments for multiple entities by prioritizing and meeting established deadlines
• Work closely with Controller and Assistant Controller to ensure quotes are being fulfilled, and the pricing is consistent with prior purchases/agreements
• Work directly with the stadium construction and campus development team to process project payments and organizing project documentation
• Match purchase orders and contracts to corresponding invoices while reporting and questioning any discrepancies
• Process invoices for payment, ensuring no duplicate invoices or billings
• Process expense reports and reimbursements
• Prepare and organize detailed check registers to be included with checks for review and approval
• Handle vendor correspondence as requested, research and resolve account issues and billing inconsistencies, as well as serve as liaison with departments on internal inquiries
• Reconcile monthly statements from vendors
• Promptly respond to and resolve staff and vendor inquiries
• Post journal entries and perform various general ledger analyses as needed or requested by departments
• Maintain a high level of confidentiality
• Complete and request W-9’s from vendors in compliance with IRS guidelines
• Maintain 1099s and generate report at year end
• Accrue weekly sales tax
• Validate approved invoices before processing check run
• Reconcile monthly operating account bank statements and upload weekly positive pay files to bank
• Fill out and provide credit applications as needed
• Monitor the managed email box for the Accounts Payable department and follow up & respond to any vendor inquiries in a timely manner
• Open and assign new vendor accounts
• Assist as needed with an ERP System implementation.
• Assist with annual audits

Benefits

• Medical Plans: Comprehensive and affordable medical plan options; fully paid dental, short and long-term disability, and life insurance; supplemental vision care and critical illness coverage
• Investments: 401(K) with employer matching; annual employer defined contribution
• Paid Time Off: Generous paid time off including vacation, sick, holidays, volunteer time, diversity awareness days, fully paid parental leave, and summer hours schedule
• Bills Experience: employee season tickets; team issued merchandise, and merch discounts
• Wellness: onsite fitness facilities and employee cafeteria
• Bills Culture: teambuilding and community events; learning and development growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree