Accounts Payable Manager

Southwest Shipyard Lp•Channelview, TX

1d•Onsite

About The Position

The Accounts Payable (AP) Manager is a hands-on working manager responsible for overseeing all AP functions, supervising AP staff, maintaining accurate vendor records, and ensuring timely and accurate processing of vendor invoices and payments. This role requires strong leadership, process improvement skills, and expertise in accounts payable operations within an integrated ERP environment.

Requirements

High School diploma or GED required
Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry.
Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis).
Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment.
Experience with digital document workflow and retention systems.
Proven ability to lead teams, manage competing deadlines, and drive process improvements.
Strong organizational and time management skills with attention to detail.
Excellent verbal and written communication skills with the ability to work effectively across departments.
Strong interpersonal skills and ability to interact with all levels of employees and management.
Demonstrated judgment, initiative, and commitment to accuracy and data integrity.
Must be able to work independently with minimal supervision.

Nice To Haves

Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

Supervise and manage daily work assignments for 1–2 Accounts Payable Clerks.
Provide training, guidance, and back-up support to AP staff as needed.
Identify inefficiencies, recommend improvements, and implement process enhancements within the AP function, including coordination with procurement and receiving.
Serve as the primary point of contact for vendor communications, project managers, and internal departments regarding AP matters.
Oversee receipt, processing, and data entry of vendor invoices, including invoices received via email, mail, or online statements.
Ensure accurate three-way match of purchase orders, receivers, and invoices before entry into the accounting system.
Code invoices, resolve discrepancies, and correct coding errors as necessary.
Communicate effectively with purchasing and project management to resolve invoice approval or receiving issues.
Maintain and update vendor files, including contracts, Certificates of Insurance, payment histories, and contact information.
Manage vendor onboarding and ensure compliance with due diligence requirements.
Process weekly vendor payments (checks, ACH, wires) and issue manual checks when necessary.
Ensure compliance with sales tax rules and exceptions applicable to the marine industry; accrue sales tax when required.
Complete monthly AP close processes, including accrual schedules.
Oversee year-end close, including reporting, reconciliations, and preparation/distribution of 1099 forms.
Generate and present AP reports to management highlighting vendor and invoice issues.
Prepare and post journal entries for AP accruals.
Perform AP-related account reconciliations.
Format and run financial and operational reports as requested by Accounting Leadership.