Accounts Payable Fiscal Specialist III

Triplenet Technologies • Seattle, WA

3d • Onsite

About The Position

The Accounts Payable Fiscal Specialist III will be responsible for resolving invoice discrepancies that hinder payment processing, such as incorrect tax rates, freight issues, or missing purchase order numbers. This role also involves coordinating the review of hold reports and supplier statements to ensure outstanding invoices are paid promptly. Additionally, the specialist will verify with client departments regarding payment reissuance, prepare and mail necessary documentation, and log and track all payment-related communications. The position includes responsibilities for credit memo research, verification of Federal tax ID numbers for supplier setups, and processing supplier refund checks. The role also requires providing excellent customer service and backup support for other accounts payable functions. This is a 2-month temporary position located in Seattle.

Requirements

• Resolve invoices that prevent payment processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc.
• Coordinate review of hold report and supplier statements for open items to ensure outstanding invoices are paid.
• Verify with client departments whether or not a payment should be reissued and prepare and mail letters or affidavit forms to payee requesting check to be reissued.
• Log and track letters, inquiries, emails or calls regarding payment.
• Credit Memo research.
• Verification of Federal tax id numbers related to supplier site setups.
• Supplier refund checks research, processing, and application to AP invoices.
• Provide excellent customer service to internal & external customers.
• Provide backup support to other accounts payable functions.

Responsibilities

• Resolve invoices that prevent payment processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc.
• Coordinate review of hold report and supplier statements for open items to ensure outstanding invoices are paid.
• Verify with client departments whether or not a payment should be reissued and prepare and mail letters or affidavit forms to payee requesting check to be reissued.
• Log and track letters, inquiries, emails or calls regarding payment.
• Credit Memo research.
• Verification of Federal tax id numbers related to supplier site setups.
• Supplier refund checks research, processing, and application to AP invoices.
• Provide excellent customer service to internal & external customers.
• Provide backup support to other accounts payable functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed