Accounts Payable/ Data Entry Specialist

Aston Carter•Antrim Township, PA

2d•$23 - $24•Onsite

About The Position

The Accounts Payable Data Entry Specialist supports a Shared Services Accounting team with high-volume invoice processing for an equipment services business. This role focuses on accurate and timely entry of PDF invoices, research and resolution of discrepancies, vendor statement reviews, and vendor maintenance within a highly digital, production-based environment. The specialist applies basic accounting principles and strong attention to detail while working with Outlook, Teams, Excel, and ERP systems to ensure smooth accounts payable operations.

Requirements

3+ years of accounts payable experience preferred, or strong entry-level graduates with relevant education and skills.
Proven experience processing high volumes of invoices in a production-based environment.
Hands-on experience with invoice entry and data entry for PO and non-PO invoices.
Basic accounting knowledge, including understanding of debits, credits, and credit memos.
Familiarity with 3-way matching between purchase orders, receipts, and invoices.
Strong attention to detail and commitment to accuracy in data entry and invoice processing.
Effective organizational skills to manage large workloads and competing priorities.
Strong communication skills for clear email correspondence and interaction with branches and internal teams.
Ability to work independently while meeting productivity and quality expectations.
Comfort working in a fully digital environment using PDF invoices, Outlook, Teams, Excel, and ERP systems.

Nice To Haves

Accounting degree preferred but not required.
Associate’s degree is beneficial for entry-level candidates.
Experience with large ERP systems, such as e-Emphasys, is a plus.
Prior exposure to Shared Services Accounting operations is advantageous.
Experience supporting multiple branches or locations across the United States is helpful.

Responsibilities

Process a high volume of accounts payable invoices, typically 100–150 invoices per day, with a strong focus on accuracy and timeliness.
Perform detailed invoice entry and data entry for both PO and non-PO invoices into ERP and related systems.
Apply basic accounting knowledge, including debits, credits, and credit memos, when reviewing and processing invoices.
Conduct invoice research to resolve discrepancies, missing information, and other issues impacting payment.
Review vendor statements regularly to identify and reconcile outstanding invoices or payment variances.
Execute 3-way matching procedures, ensuring alignment between purchase orders, receiving documents, and invoices.
Maintain accurate vendor records, including setup, updates, and ongoing vendor maintenance in the accounting system.
Manage email correspondence with branches and internal stakeholders to clarify invoice details and resolve accounts payable issues.
Organize and prioritize work in a high-volume, production-based processing environment to meet daily and weekly deadlines.
Work independently to complete assigned tasks while maintaining a high level of accuracy and attention to detail.
Support Shared Services Accounting operations and branches across the United States by contributing to efficient AP processing.
Collaborate with a leadership team and peers to continuously improve processes and support critical business needs.