26-27 Accounts Payable Coordinator

St. Catherine's School•Richmond, VA

7h•Onsite

About The Position

St. Catherine’s School seeks a committed and solutions-oriented full-time Accounts Payable Coordinator. As part of the Business Office team, the Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions, vendor management, cash receipts, and general accounting support for the School. This position serves as a key member of the Business Office by ensuring compliance with internal controls, maintaining strong vendor relationships, supporting financial reporting and audits, and providing exceptional customer service to faculty, staff, and external partners.

Requirements

Associate’s degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered
Minimum of five years of accounts payable, bookkeeping, or general accounting experience
Working knowledge of general accounting principles and internal controls
Experience with Blackbaud Financial Edge NXT or similar accounting/ERP software
Experience preparing IRS Form 1099 reporting
Proficiency in Google Suite/Microsoft Office, including spreadsheets
Strong organizational, analytical, and problem-solving skills
Excellent written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team
High level of accuracy, attention to detail, professionalism, and confidentiality

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Receive, review, verify, and process vendor invoices, purchase orders, employee reimbursements, and credit card statements
Ensure all invoices are properly approved, accurately coded, and processed according to established policies and payment terms
Prepare and process payment runs, including checks, ACH payments, and wire transfers as appropriate
Mail payments and coordinate expedited or special handling when necessary
Maintain organized electronic and physical accounts payable records in accordance with audit and record retention requirements
Monitor and respond to vendor and internal accounts payable inquiries
Receive, process, and accurately record deposits and cash receipts from various departments, including the School Store, facilities rentals, and other campus operations, and assist with account reconciliations
Support month-end and year-end closing activities, including reconciliations, accruals, and financial reporting
Serve as the administrator for the School's business credit card program, including card issuance, maintenance, and reconciliation
Provide general bookkeeping and accounting support to the Business Office
Assist with internal and external audits by preparing requested documentation and schedules
Manage central office supply ordering and inventory for administrative departments
Assist the Chief Financial Officer and Controller with special projects, financial analysis, and process improvement initiatives
Identify opportunities to improve efficiency through automation, technology, and best practices
Establish and maintain vendor records, including collecting and maintaining W-9 documentation
Reconcile vendor statements, research discrepancies, and resolve payment issues in a timely manner
Prepare annual 1099 reporting and ensure compliance with IRS reporting requirements
Assist faculty and staff with vendor setup, purchase orders, reimbursement requests, credit applications, and other accounts payable processes
Develop and maintain positive working relationships with vendors and service providers