Markham - Accounts Payable Coordinator

Human Resources•Markham, ON

20h•Onsite

About The Position

The Accounts Payable Coordinator is responsible for ensuring accurate and timely processing of invoices, expense reports, and related financial transactions while ensuring compliance with company policies and internal control requirements. This role also collaborates closely with internal stakeholders to resolve discrepancies, support efficient processing, and maintain positive vendor relationships.

Requirements

High school diploma required
Basic knowledge of Canadian indirect taxes (HST/GST/PST).
Minimum 1-3 years of accounts payable or related experience.
Knowledge of three-way matching (invoice, PO, and receiving).
Strong attention to detail and accuracy in data entry.
Understanding of accounts payable controls, documentation requirements, and audit support processes.
Intermediate proficiency in Microsoft Excel.
Ability to manage high volumes and meet deadlines in a fast-paced environment.
Excellent communication skills, both written and verbal.
Positive attitude with the ability to adapt in a fast-paced and evolving environment.

Nice To Haves

post-secondary education in Accounting, Finance, or a related field preferred.
Working knowledge of Sage Intacct, Yooz, Dossier, and Nexonia systems is an asset.

Responsibilities

Review, validate, match, code and process vendor invoices in AP systems, including verification against purchase orders and receiving documentation, ensuring accuracy, proper approvals, and timely processing.
Apply and validate indirect taxes (HST/GST/PST), ensuring correct tax treatment and coding; escalate discrepancies or unusual items as needed.
Review, validate, and process employee expense reports, ensuring compliance with company policies, appropriate tax treatment, proper approvals, and accurate system entry.
Follow up with employees and approvers to resolve expense report discrepancies or missing documentation.
Investigate and resolve discrepancies with vendors or internal stakeholders.
Respond to vendor inquiries and provide timely resolution or escalation.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Ensure adherence to company policies and month-end schedules, including invoice cut-off validation and resolution of outstanding A/P items.
Support continuous improvement of accounts payable processes, policies and procedures.
Maintain proper documentation and audit-trail for all accounts payable transactions in accordance with internal control requirements.