Accounts Payable Coordinator

LATICRETE International•Bethany, CT

4d•Onsite

About The Position

This position is responsible for the accurate, timely, and compliant execution of all accounts payable activities. The Accounts Payable Coordinator manages vendor invoice processing using a three-way match system, payment processing, vendor maintenance, tax compliance activities, and month-end close responsibilities. The role supports strong internal controls, maintains detailed documentation and procedures, and provides responsive service to internal stakeholders and external vendors.

Requirements

High School Diploma required
Minimum of 3 years of accounts payable experience using a computerized three-way match system
Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook).
Ability to learn and perform basic general accounting functions as required.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
High attention to detail and accuracy.
Strong oral and written communication skills.
Self-starter with a high level of motivation and accountability.
Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors.

Nice To Haves

Bachelor’s degree in Business, Accounting, or a related field preferred.
experience with JD Edwards preferred.

Responsibilities

Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment.
Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy.
Generate weekly check and wire runs; prepare and process manual checks as required.
Transmit Positive Pay files to the bank on a daily basis.
Match checks to invoices, route for signature approval, mail payments, and file supporting documentation.
Set up new vendors and maintain vendor master data, including W-9 documentation.
Maintain vendor files and prepare, review, and file annual 1099 forms.
Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis.
Complete credit applications requested by new vendors.
Own full P&L responsibility, including revenue growth, margin expansion, cost discipline, and working capital management.
Lead annual operating plans, budgets, and forecasts with clear accountability and performance tracking.
Identify opportunities for productivity improvements, pricing optimization, and profitable mix management.
Ensure disciplined financial governance while supporting strategic investments for growth.
Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users.
Respond to vendor and internal customer inquiries in a timely and professional manner.
Maintain written procedures for all aspects of the accounts payable function.
Maintain accounts payable files for open and paid invoices.
Act as backup for other Accounts Payable team members during absences.