Accounts Payable Coordinator

Gowling WLG • Toronto, ON

20h • Hybrid

About The Position

Following standardized accounting policies and procedures, our Accounts Payable Coordinator is responsible for providing support with accounts payable clerical and accounting tasks. The successful candidate will bring excellent attention to detail, prioritization skills, and will thrive in a fast-paced team environment.
This position could be based in any of our Canadian offices!

Requirements

• High school diploma; post secondary or diploma in accounting is an asset.
• 3 - 5 years related work experience, preferably in a professional services work environment.
• Knowledge of accounting software an asset.
• Ability to communicate with Firm members in a professional manner, providing outstanding service.
• Capacity to work independently, as well as in a team environment.
• Ability to manage and prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
• Exceptional attention to detail.
• Strong interpersonal and teamwork skills.
• Knowledge of Microsoft Office Suite.
• Bilingualism (French/English) is an asset.

Responsibilities

• Ensuring the accurate and timely processing of expense claims, vendor invoices, credit cards and client disbursements by reviewing taxes, coding, proper supporting documents and ensuring proper authorization and in line with Firm Policies
• Processing upload files and reconciling to bank statements and invoices
• Reviewing and completing daily rush payments and scheduled pay runs including payment by cheques, bill payments, wire transfers
• Processing payments through online banking platforms
• Processing payments of foreign associate invoices through Corpay
• Reviewing and managing AP inbox to ensure all queries are addressed in a timely manner
• Reconciling monthly vendor statements and follow-up with internal service departments and vendors on outstanding invoices
• Investigating and addressing outstanding cheques
• Setting up new vendors and maintaining existing vendors in Aderant
• Compiling back-up for Auditors or Firm Members as requested
• Assisting in Accounts Payable process improvement projects
• Assisting in systems testing for Accounts Payable functions
• Providing back-up to team members
• Other responsibilities as required

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and remote work (Occasional office visits)
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees