Accounts Payable Coordinator

Avispa Technology•Pittsburgh, PA

8d•Onsite

About The Position

A leading digital streaming network seeks an Accounts Payable Coordinator to support Legacy Operations by managing invoice processing, vendor coordination, project administration, and reporting activities. This role works closely with internal teams and external vendors to ensure accurate financial documentation, maintain procurement records, support budget and project tracking, and provide administrative support that keeps key business functions operating efficiently.

Requirements

2+ years of experience in administrative support, procurement, project support, accounts payable, accounting, or a related business operations role.
Associate's degree in Business Administration or a related field.
Advanced proficiency with Microsoft Office Suite, particularly Microsoft Excel, including budget tracking, data entry, formulas, pivot tables, and reporting.

Nice To Haves

Familiarity with accounting, procurement, and project management software such as SAP, Oracle, Microsoft Project, or similar platforms is preferred.
Experience with accounts payable processes, invoice processing, vendor management, procurement operations, and financial reporting is preferred.

Responsibilities

Review and process legal and non-legal invoices, perform accurate data entry for invoices, procurement records, and project documentation, and prepare invoices for submission through the accounts payable system while maintaining accuracy and compliance.
Coordinate vendor activities by maintaining vendor records, ensuring vendor compliance with company requirements, resolving issues, supporting contract administration, and serving as the primary liaison between internal teams, vendors, and external partners.
Generate and analyze reports related to purchase orders, projects, budgets, and spending while responding to inquiries and supporting financial tracking through reporting and data analysis.
Provide project administration support by maintaining organized digital and physical filing systems, tracking approvals and deliverables, coordinating administrative activities, and supporting key business functions.
Utilize Microsoft Excel and other business systems to manage budget tracking, data entry, financial records, project documentation, and process improvements while supporting accounting and procurement operations.