Accounts Payable Coordinator

Mustang CAT•Houston, TX

24d•Onsite

About The Position

Accounts Payable Coordinator (AP Specialist) Join Mustang Cat — Building Texas. Powering the World. We're looking for a detail-oriented Accounts Payable Coordinator to join our Finance & Accounting team in Houston. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in accuracy and efficiency. Beyond traditional accounts payable responsibilities, you'll have the opportunity to support financial reporting, month-end close activities, budgeting, and process improvement initiatives. If you're looking for a stable company that values teamwork, continuous improvement, and career growth, we'd love to hear from you.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
2+ years of Accounts Payable, Accounting, or Finance experience.
Experience processing high-volume invoices.
Understanding of purchase orders, invoice matching, and payment processing.
Experience working with ERP or accounting software.
Intermediate Microsoft Excel skills, including formulas, PivotTables, and XLOOKUP/VLOOKUP.
Strong attention to detail and organizational skills.
Excellent communication and customer service abilities.
Ability to prioritize multiple deadlines in a fast-paced environment.

Nice To Haves

Experience in one or more of the following industries is a plus: Construction, Heavy Equipment, Equipment Rental, Manufacturing, Industrial Services, Dealership Operations.

Responsibilities

Process high-volume vendor invoices accurately and efficiently.
Verify invoice approvals, coding, and supporting documentation.
Match invoices to purchase orders and receiving documents.
Resolve invoice discrepancies with vendors and internal departments.
Maintain vendor records and payment information.
Process ACH, wire transfer, and check payments.
Reconcile vendor statements and investigate outstanding balances.
Process employee expense reimbursements and corporate expense reports.
Ensure compliance with company policies and applicable tax requirements.
Assist with month-end close activities and accounts payable accruals.
Prepare supporting schedules and financial documentation.
Support reporting related to operating expenses, vendor spending, and working capital.
Assist with budgeting and forecasting by gathering expense data.
Support cash flow forecasting through payment schedule analysis.
Prepare ad hoc financial reports and analysis as requested.
Maintain accurate accounting records and documentation.
Support internal and external audits.
Help identify opportunities to improve accounts payable processes and internal controls.
Assist in preventing duplicate or fraudulent payments.
Partner with branch managers and department leaders to resolve invoice issues while providing exceptional customer service.