Accounts Payable Coordinator

HealthPoint Careers • Renton, WA

5d • Onsite

About The Position

Responsible for all accounts payable functions, including processing invoices from receipt through payment. Primary interface with vendors regarding accounts payable issues. Supports HealthPoint managers in using and understanding the AVIDXchange system for electronically processing all accounts payable. Compensation is dependent on skills and experience.

Requirements

• Associate’s degree (AA) or equivalent from two-year College or technical school plus two (2) years’ experience; or three (3) to five (5) years related experience; or equivalent combination of education and experience.
• Ability to read and interpret technical and other complex documents.
• Ability to write routine correspondence such as letters and memos.
• Ability to present information in one-on-one and small group situations to internal and/or external clients.
• Work situations require consideration and interpretation of circumstances or information to choose the most effective response. Solutions may be technical yet relatively straightforward and well-defined once problems are understood.
• Demonstrated operating knowledge of computers.
• Intermediate level ability with Excel, Outlook and other required software programs.
• Proof of vaccination for COVID-19 is required, prior to start. HealthPoint does not accept the Johnson & Johnson COVID-19 vaccine as proof of vaccination. If you have received the Johnson & Johnson vaccine, we ask that you provide documentation demonstrating proof of an alternate COVID vaccine or vaccine series.
• All new employees are also required to show proof of immunizations and/or immunity to MMR (measles, mumps, rubella), Varicella, annual Influenza and TB QuantiFERON Gold Titer .
• Additionally, if you work in a HealthPoint clinic, Tdap (within last 10 years) is required.
• Hepatitis B. is required for clinical employees with potential exposure to blood/blood products.
• All immunizations are a condition of employment.
• Upon hire, employees must provide proof of their immunizations and/or immune titer results prior to starting or no later than their fifth (5) business day of employment.
• If you are providing immunizations from an electronic health record, please ensure that you obtain a copy of your full records rather than a screenshot. Each page of your records should include your first and last name, date of birth, and the name of the health system from which the records are pulled. If records do not show any data, please seek guidance from your provider for further assistance.
• If you are unable to provide proof as noted above, you can choose to have a lab titer drawn to check immunity or to be re-vaccinated.
• If you receive vaccination(s) or lab titers, you may obtain them through HealthPoint at no cost to you. This is a great opportunity to get your immunization record up to date at no additional expense.

Responsibilities

• Perform full Accounts Payable cycle including collecting invoices, assembling supporting documentation, ensuring proper approvals, coding, entering invoices to financial system, printing and mailing checks.
• Maintain electronic document management system as it pertains to AP.
• Researching and correcting coding discrepancies.
• Prepare and review AP aging routinely, and follow up on outstanding invoices.
• Review outstanding check register routinely and follow up on outstanding checks.
• Maintain Accounts Payable records including filing paid invoices, vendor statements, etc.
• Reconcile vendor statements and invoices.
• Maintain Vendor relationship and negotiate favorable payment terms.
• Maintain proper tax documentation (W-9) on all vendors and prepare and mail 1099 Forms.
• Prepare and enter accounts payable accrual at month end.
• Reconcile credit card statements, including compiling supporting documents, ensuring proper approvals, expense coding, and importing or entering in the MIP financial system for payment.
• Prepare monthly reports and provide needed analysis related to Accounts Payables.
• Maintain and reconcile payable related accounts including but not limited to prepaid, deposit, and accrued liabilities accounts.
• Provide back –up support to Staff Accountants and Payroll Coordinator when necessary.
• Maintains good attendance, is punctual and works full scheduled shift is a condition of employment.
• Demonstrates respectful, professional and appropriate behavior that supports a team-oriented work environment.
• Demonstrate a commitment to the mission, core values and goals of HealthPoint and its healthcare delivery including the ability to integrate values of integrity, wisdom, creativity, cooperation, responsibility and respect and into appropriate programs and services.
• Maintain files for finance department, including storage logs.
• Other duties as assigned by supervisor.

Benefits

• Medical
• Dental
• Vision for employees and their families/dependents
• HSA
• FSA plans
• Life Insurance
• AD&D and Disability Coverage
• Employee Assistance Program
• Wellness Program
• PTO Plan for full-time benefited employees.
• Extended Illness Time Away of 40 hours
• 8 holidays and 3 floating holidays
• Compassion Time Away up to 40 hours
• Opportunity Time Off (extended time off for staff to invest in themselves) up to 8 weeks
• Retirement Plan with Employer Match
• Voluntary plans at a discount, such as life insurance, critical illness and accident insurance, identity theft insurance, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree