Accounts Payable Coordinator
About The Position
This position is responsible for coordinating daily work flow, facilitating customer service, providing technical assistance and problem resolution for Accounts Payable. Service Excellence is demonstrated by consistently exhibiting the LSA Service Standards in the performance of this job. The scope and complexity of this position requires accurately completing a variety of requests within specific time requirements that satisfy the demands of multiple departments, multiple facilities, multiple vendors and system wide accountabilities. The incumbent must independently reconcile multiple vendors’ statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices, and work closely with Materials Management personnel to resolve invoice/P.O. discrepancies, while providing world class customer service to vendors, staff, employees, department heads and administration. The incumbent must be able to identify compliance issues and make independent judgments when appropriate. The position requires highly developed organizational, human relations, written and oral communication, attention to detail and customer service skills. The individual must maintain a calm and professional demeanor at all times, work independently and be able to maintain confidential data.
Requirements
- High School Diploma or GED AND two (2) years' experience in Accounts Payable, Materials Management or Finance.
- Associate degree in Accounting, Finance or related field.
- Proven computer skills/proficiency to include Window's software such as Word, Excel, Outlook and mainframe and PC based financial applications.
- Excellent working knowledge of mathematics and general office procedures.
- Must be able to perform intermediate mathematical functions.
- Must be able to effectively communicate with employees, executives, and management.
Nice To Haves
- Experience in the healthcare industry.
- Additional related education and/or experience.
Responsibilities
- Coordinates accounts payable work flow and ensure efficient operations by utilizing system, department and regulatory policies and procedures; Resolving issues related to missing accounts payable documentation; Clearing invoice discrepancies; Ensuring compliance of IRS Regulatory reporting; determining usage of correct contract brief and /or purchase order.
- Verifies accuracy and completeness of accounts payable documents by matching invoices to receivers; Confirming costs and quantities; Ensuring completeness of supporting documentation; Validating general account numbers; Verifying existence and validity of contract briefs and/or purchase orders; Verifying authorized signatures on signed invoices.
- Prepares A/P accrual journal entries during month end close to accrue all expenses and liabilities relating to current month and prior. Provides accounts payable research as requested by departments and System management.
- Proactively interfaces with vendors, employees and System management to resolve accounts payable exceptions, and reconcile vendor statements.
- Inputs accounts payable data into computer systems with accuracy and timeliness.
- Acts as technical resource and liaison to vendors, employees and System management in areas related to accounts payable.
Benefits
- Comprehensive benefit package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
