Accounts Payable Coordinator II

Gordon Food Service•Wyoming, MI

22h•Hybrid

About The Position

The Accounts Payable Coordinator II responds to vendor inquiries and resolves vendor payment disputes. Manages relationships with vendors and internal stakeholders to ensure effective communication and resolution of issues. May assist shared Services internal teams and vendors with analytical data as needed, including but not limited to the month-end close process, GL account reconciliation & analysis, preparation of various monthly reports ,and provide support for day to day activity. Also, collaborates on strategic projects as necessary.

Requirements

Associate's degree preferred (or equivalent) with two years of related experience OR four years of related experience with no degree.
Advanced dispute resolution and negotiation with ability to de-escalate high-pressure situations with vendors while protecting the company’s interests.
Root cause trend and analysis focusing on aging analysis, cash flow forecasting and KPI tracking
Risk management and internal audit controls and identifying red flags, handling credit holds, preventing duplicate payments, compliance
Corporate training and knowledge transfer, developing new materials and providing on going system support
Month-end closing and reconciliation and knowledge of general ledger and accounting deadlines
Audit management (Third party collaboration)
Must be detail-oriented with a commitment to a high level of accuracy.
Knowledge of industry trends specific to Shared Services processing.
A basic understanding of accounting principles, including debits, credits, journal entries, and general ledger accounting.
Moderate math skills for use in Excel and analytics.
Comparing, analyzing, coordinating, copying, etc. and ability to recognize non-standard situations / discrepancies with invoices. Applies critical thinking and sound judgment to assess risks
Communicates effectively with supervisors and team members, clarification when needed, and consistently meets deadlines with minimal supervision.
Customer service and relationship building with internal teams/stakeholder and external partners
Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing challenges independently, manages time effectively, and works well under pressure to meet deadlines with strong attention to detail with a commitment to a high level of accuracy
Understanding of file organization, saving, and retrieving files from local drives, network drives, or cloud storage. Ability to identify and resolve simple issues (e.g., printer connectivity, frozen applications).

Responsibilities

Manages and assists with dispute resolution and payment inquiries while providing excellent customer service, promptly and professionally; Functions as the central point of contact for specific, more complex supplier activity by performing research and root cause analysis to resolve advanced discrepancies ; both internally and externally
Responds to and resolves urgent credit hold situations, escalating Vendor risk (red Flags) to leadership when necessary
Participates in business process reviews and alignments to drive operational improvements.
Prepares and delivers comprehensive accounts payable reports, including aging analyses to provide actionable insights; may compile and present accounts payable metrics and reporting to support the Shared Service Department.
Awareness and understanding of vendor metrics to identify situations requiring action or further analysis and providing feedback and recommending improvements when necessary
Trains new system users including vendors and internal GFS employees and provides support, ensuring they understand company policies and procedures.
Assist with the onboarding process for new vendors in accordance with internal audit policies.
Assists Finance during month-end by preparing accrual lists for uninvoiced receipts or missing high-value utilities/services
Reconciles the AP sub-ledger to the General Ledger (GL) to identify missing entries or rounding errors.May be responsible for preparing and processing payments, ensuring compliance with accounting policies and financial regulations, maintaining accurate records of disbursements, and assisting in generating related reports such as cash flow forecasts and aging analyses
Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance.
Ensures that documents are properly organized, categorized, and indexed for easy retrieval.
Collaborates with third-party auditing firms to conduct vendor credit balance collection and perform duplicate payment audits, ensuring accuracy and resolving discrepancies as needed
Performs other duties as assigned